Post-Award Grants Manager - School of Medicine Integrated Resources

UW Advancement Careers; Seattle (WA); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Benefits

Other Compensation

Job summary

UW Advancement Careers is seeking a Post-Award Grants Manager to oversee a portfolio of sponsored projects and ensure compliant financial reporting for grants, contracts, and sub-awards. You will work with faculty, sponsor agencies, and UW central offices to keep awards on track and deliverables met.

The role emphasizes timely budgeting, subrecipient monitoring, invoicing, and closeout activities, with a focus on accuracy, compliance, and cross-unit collaboration within a deadline-driven

Qualifications

• Bachelor’s degree required. Three+ years in research administration and financial planning preferred.
• Experience developing and monitoring complex budgets and applying financial rules at multiple levels.
• Strong written and verbal communication, teamwork, reliability, accuracy, and productivity.

Responsibilities

• Manage a portfolio of sponsored projects with compliance across UW, sponsor, and regulatory requirements.
• Coordinate with central UW offices and sponsors to establish, monitor, and close out grants, contracts, and sub-awards.

Skills

Communication skills

Team collaboration

Independent judgment

Attention to detail

Excel proficiency

Education

Bachelor’s degree

Tools

Workday Financials

Microsoft Office

Excel

Job description

Job Description

The School of Medicine Integrated Resources, Post-Award Department has an outstanding opportunity for a Post-Award Grants Manager to join their team.

About This Opportunity

Reporting to the Post-Award Grant Manager Lead, the Post-Award Grant Manager is a trusted partner to faculty and research teams, helping advance the School of Medicine’s research mission through excellent post-award financial and administrative stewardship. This position manages a designated portfolio of Principal Investigators, supporting successful financial reporting and administration for grants, contracts, and sub-awards. The role works closely with sponsor agencies, central UW offices, faculty, and departmental partners to keep awards moving, deliverables on track, and compliance requirements met in a complex, deadline-driven environment.

Key Responsibilities

Post-Award Management – 40%

• Independently manage a portfolio of sponsored projects, ensuring transactions, budgets, and award activity are allowable, allocable, reasonable, and compliant with UW, sponsor, federal, state, and industry requirements.
• Drive timely establishment, continuation, monitoring, and closeout of grants, contracts, and research sub-awards by coordinating with central UW offices, sponsor contacts, and domestic and international partner institutions.
• Implement and monitor budgets, support subrecipient monitoring and invoicing, coordinate cost-share processing as appropriate, and partner with UW Grant and Contract Accounting on post-award issues including indirect cost application.

Sponsor and Internal Reporting for Grants and Contracts – 30%

• Partner with Principal Investigators to complete and submit sponsor-required deliverables, including progress reports, final reports, and related financial information.
• Provide regular monthly, quarterly, and ad hoc reports that help PIs review transactions and payroll charges, understand spending trends, forecast future needs, and plan personnel, travel, equipment, sub-awards, and other research activities.
• Manage subcontract activity in Workday, including spending monitoring, invoice review and approval, and communication with subcontract administrative contacts.

Administrative Duties – 30%

• Review and approve grant expenditures and purchases in Workday, verifying funding, allowability, and compliance before activity moves forward.
• Set up and maintain costing allocations for PIs and supporting staff, process expense and salary transfers as needed, and support timely and accurate faculty effort certification.
• Serve as a department resource for grant and contract compliance, participate in University, college, and departmental research administration meetings, and keep department leadership informed of research activities, risks, and emerging issues.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelor’s degree in any field.
• Three or more years of experience in research administration and financial planning.

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager

Additional Qualifications

• Experience developing and monitoring complex budgets and applying local, state, federal, and sponsor financial rules and regulations.
• Excellent written and spoken communication skills, with the ability to work collaboratively and independently with a high degree of reliability, accuracy, and productivity.
• Ability to exercise independent judgment, resolve problems, manage competing priorities and deadlines, and maintain strong attention to detail in a complex environment.
• Commitment to continuous process improvement and advanced proficiency with Microsoft Office, particularly Excel.

Preferred Qualifications

• Experience in grant management with substantial responsibility for financial reporting and subcontract management.
• Experience managing payroll with NIH salary cap limitations.
• Experience with Workday Financials.
• Strong organizational and problem-solving skills, administrative creativity, and initiative.

#PostAwardIR

About The Team

The School of Medicine’s Integrated Resources, Post-Award advances the School of Medicine’s research mission by delivering expert, research-centered post-award support – managing every award with integrity, efficiency, and a commitment to partnership that that empowers our investigators to focus on what matters most: their research. Our core values are customer-centric service, stewardship & accountability, collaboration & partnership, and operational excellence.

Compensation, Benefits And Position Details

Pay Range Minimum

$74,904.00 annual

Pay Range Maximum

$104,568.00 annual

Benefits

Other Compensation

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent)

100.00%

Union/Bargaining Unit

Not Applicable

About The UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem‑solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.