Post-Award Grants & Finance Manager

New Jersey Institute of Technology; Newark (NJ); On-site; USD 66,844 - 124,923; Full time

Job summary

The New Jersey Institute of Technology in Newark seeks a Business Manager/Post-Award Grant Coordinator to lead sponsored project finances, budget setup, expenditures, effort reporting, and closeout, partnering with PIs and central offices to ensure compliant, timely stewardship of funds.

Responsibilities include cost transfers, invoicing, payroll funding coordination, and monthly budget‑to‑actuals. Requires strong grants/GAAP knowledge and advanced Excel; HR/payroll coordination is also involved.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, Public Administration, or related field.
• 3–5 years of post‑award grants management and/or higher‑ed finance experience.
• Strong working knowledge of sponsored award lifecycles, 2 CFR 200, and GAAP.
• Advanced Excel and comfort with ERP and e‑procurement/expense systems.
• Excellent judgment, organization, and communication; ability to manage multiple deadlines and stakeholders.
• At the university's discretion, education/experience prerequisites may be exempted with an equivalent combination.

Responsibilities

• Coordinate award set‑up: budgets, speed types/indexes, categories, and project periods.
• Monitor monthly financial performance; reconcile actuals to budget and prepare burn‑rate projections.
• Review allowability/allocability under Uniform Guidance (2 CFR 200) and sponsor terms; resolve issues before posting.
• Manage cost share and subawards (encumbrances, invoices, compliance docs).
• Coordinate sponsor invoicing and financial reporting timelines with central research finance; prepare PI rollups.
• Lead effort certification tracking; prompt PIs to certify on schedule; maintain backups.
• Process budget revisions, no‑cost extensions, cost transfers, and rebudgeting; maintain audit‑ready files.
• Oversee closeouts: final reports, expenditure review, subaward close, asset disposition, record retention.
• Oversee purchasing, reimbursements, travel, and vendor set‑ups following policies.
• Track student/hourly and GRA/GTA payroll funding sources; coordinate with HR/payroll.
• Prepare monthly budget‑to‑actuals; recommend adjustments and transfers.
• Standardize templates and SOPs; train staff and research teams on best practices.
• Ensure adherence to policies; surface risks to DoA and implement internal controls.

Skills

Excellent judgment

Organization

Communication

Multi-stakeholder management

Deadline management

Education

Bachelor's degree in Accounting, Finance, Business, Public Administration, or related field

Tools

Excel

Power BI

Tableau

ERP systems

e-procurement/expense systems

Job description

The New Jersey Institute of Technology in Newark seeks a Business Manager/Post-Award Grant Coordinator to lead sponsored project finances, budget setup, expenditures, effort reporting, and closeout, partnering with PIs and central offices to ensure compliant, timely stewardship of funds.

Responsibilities include cost transfers, invoicing, payroll funding coordination, and monthly budget‑to‑actuals. Requires strong grants/GAAP knowledge and advanced Excel; HR/payroll coordination is also involved.