Portfolio Specialist/Project Coordinator (NEI-4)

CyberData Technologies, Inc.; Bethesda (MD); On-site; USD 70,000 - 95,000; Full time

Job summary

CyberData Technologies, Inc. is seeking a Business Analyst / Project Coordinator to support IT projects and portfolio management in Bethesda, MD. You will analyze business processes, document requirements, and help drive decisions to close gaps and improve efficiency.

The role focuses on collaborating with stakeholders, developing roadmaps, and producing regular progress reports. A BA/PM background and strong communication are essential for success in a fast-paced tech environment.

Qualifications

• 2–5 years of experience as a Business Analyst or similar role.
• Ability to assess baselines and develop improvement strategies.
• Strong analytical and problem solving skills for IT deficiencies.
• Experience with IT portfolio management, including reporting for executives.
• Familiarity with documenting milestones and maintaining roadmaps for IT projects.
• Proficiency with ServiceNow, Visio, and MS-Project for portfolio tracking and reporting.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Collaborate with stakeholders to assess baselines and ensure alignment with goals.
• Apply best practices to create business models and select application packages.
• Analyze IT portfolio status and develop reports for executive staff.
• Identify IT gaps and recommend strategies for IT improvements.
• Define and document milestones with Portfolio Managers and update regularly.
• Develop two to three year roadmaps for portfolio management.
• Support functional area strategies to enhance IT capabilities.

Skills

Business Analysis

Stakeholder Communication

Problem Solving

Task Management

Education

Bachelor’s degree (preferred)

Tools

ServiceNow

Visio

MS-Project

Job description

Job Title: Business Analyst / Project Coordinator (NEI-4)

Location: Bethesda, MD

CyberData Technologies is seeking a skilled and detail-oriented Business Analyst to support and enhance the execution of IT projects and portfolio management. The ideal candidate will bring experience in analyzing business processes, developing strategies, and supporting decision-making that aligns with organizational goals. This role is critical in driving operational excellence and supporting strategic initiatives by identifying and addressing technology gaps and inefficiencies.

Responsibilities:

• Collaborate with stakeholders to assess operational and functional baselines, ensuring alignment with organizational goals.
• Apply industry best practices to create conceptual business models and identify relevant issues for selecting application software packages.
• Analyze IT project portfolio status and assist in developing reports and presentations for executive staff.
• Identify IT inadequacies and recommend strategies to improve functional areas like Human Resources, Finance, Supply, and Operations.
• Define and document consistent milestones for various project types in collaboration with Portfolio Managers.
• Maintain and regularly update milestones to ensure accurate tracking and progress reporting.
• Develop and document two to three-year technical roadmaps for portfolio management.
• Support functional area strategies to enhance IT capabilities and align with organizational objectives.
• Prepare and present bi-weekly progress reports to key stakeholders.
• Maintain the Portfolio dashboard using ServiceNow and ensure data accuracy.
• Support scheduling, communication and project coordination for on-going projects in the portfolio.

Qualifications:

• 2 - 5years of experience as a Business Analyst or in a similar role.
• Proven ability to assess organizational baselines and develop strategies for functional and operational improvement.
• Strong analytical and problem-solving skills with the ability to identify and address IT deficiencies.
• Experience with IT portfolio management, including developing reports and presentations for executive staff.
• Familiarity with documenting milestones and maintaining technical roadmaps and diagrams for IT projects.
• Proficiency in tools like ServiceNow, Visio and MS-Project for portfolio tracking and reporting.
• Strong communication skills, both written and verbal, with the ability to collaborate effectively across teams.
• Ability to manage multiple tasks and deliver results within tight deadlines.
• Bachelor’s degree in Business, IT, or a related field is preferred.