Portfolio Operations Coordinator

Indigo Real Estate Services; Renton (WA); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) with employer match

Vacation time

Sick & Safe Leave

Paid holidays

Employee resource programs

Job summary

Indigo Real Estate Services seeks an experienced property manager to oversee multiple on-site communities, supervise staff, ensure asset integrity, and drive occupancy and financial performance within the portfolio.

Responsibilities include site inspections, budget development, regulatory compliance (Fair Housing, ADA), vendor relations, and collaboration with ownership representatives to achieve property goals.

Qualifications

• Minimum of five years' experience at on-site and supervisory levels including multi-site responsibilities.
• Strong leadership and team building abilities.
• Self-motivated and self-directed.
• Exceptional communication skills and ability to effectively interact with ownership representatives.
• Proficient in understanding financial statements and creating business plans/budgets.
• Preferred Affordable Housing experience.
• Possess a working knowledge of property management software, Federal Fair Housing, Landlord/Tenant and ADA legislation.

Responsibilities

• Maintain the integrity of the physical assets and maximize returns from those assets.
• Oversee regulatory compliance related to owner's financing and owner's mission.
• Supervise, training, and development oversight of all personnel within the management portfolio.
• Maintain relationships with suppliers, vendors, and communities within the portfolio.
• Conduct regular site visits to evaluate progress and needs of the communities.
• Oversee marketing and leasing; supervise team leaders and management; review rental applications for policies.
• Manage revenue; supervise rent collection and approve rate recommendations.
• Develop annual property management plan and operating budget; review monthly financial reports.
• Approve expenditures and payments; ensure policy compliance.
• Handle employee selection, training, and compliance with policies; maintain property records.

Skills

Leadership

Team building

Communication

Financial statements

Budgeting

Self-motivation

Self-direction

Affordable housing experience

Regulatory knowledge

Property management software

Ownership interaction

Tools

Property management software

Job description

Qualifications

• Minimum of five years' experience at on-site and supervisory levels including multi-site responsibilities.


• Strong leadership and team building abilities.


• Self-motivated and self-directed individual.


• Exceptional communication skills and ability to effectively interact with ownership representatives.


• Proficient in understanding financial statements and creating business plans/budgets.


• Preferred Affordable Housing experience.


• Possess a working knowledge of property management software, Federal Fair Housing, Landlord/Tenant and ADA legislation.

Summary of Responsibilities:

• Responsible for maintaining the integrity of the physical assets and maximizing the returns from those assets.


• Responsible for oversight and compliance management regarding regulatory requirements related to owner's financing and owner's mission.


• Responsible for supervision, training, and development oversight of all personnel within his/her management portfolio.


• Maintains relationships with suppliers, vendors, and others serving the communities within his/her management portfolio.

Duties:

Duties include but are not limited to:

• Conduct regular site visits to evaluate the progress and/or needs of the individual communities within his/her portfolio.


• Maintaining the physical asset- Supervises employees and contractors. Assures adherence to specifications (contractual; operations manual).
  
  
  
  • Conducts formal site inspections of building interiors and exteriors within management portfolio.
  
  
  • Makes recommendations for physical repairs and/or replacements.
  
  
  • Ensures observance of safety regulations.
  
  
  
  


• Marketing and leasing- Provides supervisory oversight for team leaders, business managers. Regularly evaluates market conditions and property comparable. Evaluates and monitors community's marketing plan. Periodically reviews rental applications and lease forms for accuracy and compliance with established policies and procedures.


• Revenue management-
  
  
  
  • Supervises rent collection in accordance with established policies. Approves and monitors rental rate recommendations for new leases and renewals based on current market information.
  
  
  
  


• Financial reporting and control- Reviews and helps develop annual property management plan and operating budget. Reviews all monthly financial reports.


• Reviews and approves payments (payroll, invoices).


• Approves expenditures in accordance with established policy and procedures.


• Administration-
  
  
  
  • Handles employee selection, training, and control, and assures that all supervised employees comply with the appropriate policies and procedures.
  
  
  • Ensures property files and records are maintained. Spends agreed-upon percentage of time on obtaining market knowledge, community relations, and asset evaluation.
  
  
  
  

Employment Benefits

Indigo offers a positive, team-oriented work environment, competitive salary, performance incentives, and a full benefits package for full-time employment upon meeting eligibility requirements.

• Medical/Dental/Vision


• Medical Flex-spend Account


• Life Insurance


• 401(k) Retirement Savings Plan with Employer match


• Vacation Time


• Sick & Safe Leave


• Paid Holidays


• Numerous, additional employee resource programs

401K, medical, dental, paid vacation, personal, and sick time available after successful completion of introductory period.

Indigo is committed to the full inclusion of all qualified individuals. As part of this commitment, Indigo will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail]