Portfolio Manager - Property Management

Newmark Group; New York, Northern (NY, KY); Hybrid; USD 120,000 - 190,000; Full time

Job summary

Newmark Group in New York seeks an experienced Portfolio Manager to oversee a mixed portfolio of commercial properties, with residential property management experience considered a strong plus. The role focuses on financial reporting, tenant relations, lease administration, and day-to-day operations.

You will analyze monthly reports, manage budgets, process tenant charges, and ensure accurate data in MRI/Yardi.

Qualifications

• Experience managing residential portfolio financials and leases.
• Proficient in budgeting and monthly financial reporting for real estate.
• Ability to run and interpret MRI/Yardi reports.
• Strong communication and tenant relations skills.

Responsibilities

• Prepare and analyze monthly financial reports for the portfolio.
• Develop and manage property budgets with variance analysis.
• Process monthly tenant charges and billing.
• Review leases and complete lease abstracts.
• Coordinate with internal teams to resolve portfolio issues.
• Maintain strong tenant relationships to support retention.

Skills

Residential management

Excel skills

Strong communication

Independent worker

Tools

MRI

Yardi

Job description

We are seeking an experienced Portfolio Manager with strong financial skills to oversee a mixed portfolio of commercial properties, with residential property management experience considered a strong plus. This role requires a detail-oriented professional who can manage financial reporting, tenant relations, lease administration, and day-to-day operations across the portfolio.

Key Responsibilities

• Prepare and analyze monthly financial reports
• Develop and manage property budgets, including variance analysis
• Process and manage monthly tenant charges and billing

Property Management Systems

• Run and interpret reports using MRI and/or Yardi software
• Maintain accurate data within property management systems

Lease Administration

• Review, interpret, and understand residential leases
• Complete lease abstracts, capturing key terms, dates, and financial obligations
• Track critical lease dates (renewals, expirations, escalations)
• Serve as primary point of contact for tenant correspondence
• Address tenant inquiries related to billing, leases, and property operations
• Build and maintain positive tenant relationships to support retention
• Work independently to prioritize and resolve portfolio-related issues
• Coordinate with internal teams as needed

Qualifications

• Residential financial management experience is a plus
• Strong working knowledge of MRI and/or Yardi (running and reading reports)
• Demonstrated understanding of commercial leases and lease abstraction
• Experience with budgeting and financial reporting for real estate portfolios
• Advanced proficiency in Microsoft Excel
• Excellent written and verbal communication skills

Self-motivated with the ability to work independently and manage competing priorities