Portfolio Administrator

Skillcloud HCM; Portland (ME); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Generous PTO

Retirement plan with match

Medical, Dental, Vision

HSA

Beautiful downtown Portland, ME – paid

Job summary

HeadInvest in Portland, Maine, is seeking a Portfolio Administrator to join our in-office team. This role supports portfolio managers and our client services group, delivering prompt, courteous service to clients and handling account administration.

The ideal candidate has strong attention to detail, is self-motivated, and has 5+ years in client service within financial services. Salary ranges from $60,000 to $70,000 with generous PTO and benefits.

Qualifications

• Bachelor’s degree or formal education in a financial service-related field or 10+ years of experience in lieu.
• Minimum of five years of proven client service experience in a financial service-related field.
• Working knowledge of MS Office suite products; familiarity with Black Diamond, WealthBox, Adobe; experience with Schwab or Fidelity software is helpful.

Responsibilities

• Partner with Portfolio/Relationship Managers to serve assigned clients and provide support to HeadInvest clients as needed.
• Manage client account administration, including transfers, cash needs, gifting, tax documents, statements, and required distributions.
• Open and close client accounts by completing paperwork, gathering documentation, and coordinating with custodians.
• Collaborate with the Client Services Team to improve processes and ensure accurate client onboarding and account management.
• Support compliance activities as assigned.

Skills

Attention to detail

Self-motivation

Client service

Education

Bachelor’s degree or equivalent

Tools

MS Office

Black Diamond

WealthBox

Adobe

Schwab/Fidelity software

Job description

HeadInvest

Portfolio Administrator

Portland, ME

HeadInvest is seeking a Portfolio Administrator,to join their team in downtown Portland, Maine!This is a full-time, in-office position that plays an essential role in providing direct client services and works closely with portfolio managers and the client services team.The ideal candidateis aclient-drivenprofessional with industry experience thatvalues a team approach and collaborative style and will ensure thatHeadInvest’ s clients receive prompt,courteousand professional service.

Requirements of the Licensed Portfolio Administrator:

• Bachelor’s degree, or other formal education, or minimum of10years of experience in lieu, in a financial service-related field.
• A minimum of five years of proven successful client service experience in a financial service-related field.
• Working knowledge of MS Office suite products, Black Diamond,WealthBox, Adobe and other applicable software required.Experience with Schwab or Fidelity software helpful.
• Self-directed/intrinsic motivation; ability to work well independently with minimal to moderate supervision.
• Demonstrated accuracy and strong attention to detail.

Benefits of the Job:

• GenerousPTO
• Retirementplan with match
• Medical, Dental, Vision
• HSA
• Beautiful downtown Portland, ME location with paid garage parking
• Salary range$60,000 - $70,000

Responsibilities of the Licensed Portfolio Administrator:

• Partner with Portfolio/Relationship Managers to serve assigned clients and provide support to otherHeadInvestclients as needed.
• Manage client account administration, including transfers, cash needs, gifting, tax documents, statements, and required distributions.
• Open and close client accounts by completing paperwork, gathering documentation, and coordinating with custodians.
• Collaborate with the Client Services Team to improve processes and ensureaccurateclient onboarding and account management.
• Support compliance activities as assigned.

HeadInvest is a registered fiduciary investment advisory firm with more than 30 years of experience helping individuals, families, and institutions build, manage, and preserve their financial resources.

HeadInvest is an Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry,familial status,age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status,or any other characteristic protected by law.

Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.