Portfolio Administrator

KMA Human Resources Consulting; Portland (ME); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

PTO

Retirement plan with match

HSA

Parking in downtown Portland

Job summary

HeadInvest is seeking a Portfolio Administrator to join the downtown Portland, Maine team. This full-time, in-office role provides direct client services and works closely with portfolio managers and the client services team to ensure prompt, courteous, and professional service.

The ideal candidate has a client-driven mindset, industry experience, and a collaborative approach to support HeadInvest’s clients and fiduciary duties.

Qualifications

• Bachelor’s degree or equivalent; 10 years experience in lieu acceptable.
• Minimum of five years of proven client service experience in a financial service-related field.
• Working knowledge of MS Office suite products; familiarity with Black Diamond, WealthBox, Adobe; Schwab or Fidelity software helpful.

Responsibilities

• Partner with Portfolio/Relationship Managers to serve assigned clients and provide support to other HeadInvest clients as needed.
• Manage client account administration including transfers, cash needs, gifting, tax documents, statements, and required distributions.
• Open and close client accounts by completing paperwork, gathering documentation, and coordinating with custodians.
• Collaborate with Client Services Team to improve processes and ensure accurate client onboarding and account management.
• Support compliance activities as assigned.

Skills

Client service experience

Independent work

Education

Bachelor’s degree

10+ years experience in lieu

Tools

MS Office

Black Diamond

WealthBox

Adobe

Schwab/Fidelity software

Job description

We are working with our client, HeadInvest in seeking a Portfolio Administrator, to join their team in downtown Portland, Maine! This is a full-time, in-office position that plays an essential role in providing direct client services and works closely with portfolio managers and the client services team. The ideal candidate is a client-driven professional with industry experience that values a team approach and collaborative style and will ensure that HeadInvest’ s clients receive prompt, courteous and professional service.

Requirements of the Licensed Portfolio Administrator:

• Bachelor’s degree, or other formal education, or minimum of 10 years of experience in lieu, in a financial service-related field.
• A minimum of five years of proven successful client service experience in a financial service-related field.
• Working knowledge of MS Office suite products, Black Diamond, WealthBox, Adobe and other applicable software required. Experience with Schwab or Fidelity software helpful.
• Self-directed/intrinsic motivation; ability to work well independently with minimal to moderate supervision.
• Demonstrated accuracy and strong attention to detail.

Benefits of the Job:

• Generous PTO
• Retirement plan with match
• HSA
• Beautiful downtown Portland, ME location with paid garage parking
• Salary range $60,000 - $70,000

Responsibilities of the Licensed Portfolio Administrator:

• Partner with Portfolio/Relationship Managers to serve assigned clients and provide support to other HeadInvest clients as needed.
• Manage client account administration, including transfers, cash needs, gifting, tax documents, statements, and required distributions.
• Open and close client accounts by completing paperwork, gathering documentation, and coordinating with custodians.
• Collaborate with the Client Services Team to improve processes and ensure accurate client onboarding and account management.
• Support compliance activities as assigned.

HeadInvest is a registered fiduciary investment advisory firm with more than 30 years of experience helping individuals, families, and institutions build, manage, and preserve their financial resources.

HeadInvest is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.