Portfolio Administrator

Atlas Search; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Atlas Search is seeking a Portfolio Administrator & Client Service Specialist to join our New York operations team. The role supports client onboarding, account maintenance, cash-flow requests, reporting, and day-to-day service inquiries across separately managed accounts.

You will collaborate with clients, custodians, portfolio managers, and internal accounting and operations teams to improve reporting systems, workflows, and broader operational processes.

Qualifications

• This role requires 3+ years of experience in an RIA, wealth management, or asset management firm.
• Strong knowledge of financial markets, securities, the trade lifecycle, and portfolio management operations.
• Excellent communication, organizational, and problem-solving skills.
• Attention to detail with the ability to manage multiple priorities.
• Experience with Black Diamond or Advent APX is preferred.
• Bachelor’s degree in finance, accounting, or related field preferred.

Responsibilities

• Manage client onboarding, account restructures, cash-flow requests, client inquiries, and portfolio manager requests.
• Coordinate closely with clients, custodian banks, portfolio managers, and internal operations teams.
• Troubleshoot account issues and respond to time-sensitive client and portfolio manager needs.
• Prepare quarterly client reports and interim communications.
• Support client reporting, CRM, and operational improvement initiatives.

Skills

Industry Knowledge

Portfolio Operations

Client Service

Education

Bachelor's degree in finance

Tools

Black Diamond

Advent APX

Job description

Location: New York, NY

A well-established independent investment advisory firm managing approximately $7 billion for high-net-worth families, charitable organizations, and institutions is seeking a Portfolio Administrator & Client Service Specialist to join its New York operations team.

This role will support client onboarding, account maintenance, cash-flow requests, portfolio manager needs, client reporting, and day-to-day service inquiries across separately managed accounts. The individual will work closely with clients, custodians, portfolio managers, and internal accounting and operations teams while helping improve reporting systems, workflows, and broader operational processes.

Responsibilities

• Manage client onboarding, account restructures, cash-flow requests, client inquiries, and portfolio manager requests.
• Coordinate closely with clients, custodian banks, portfolio managers, and internal operations teams.
• Troubleshoot account issues and respond to time-sensitive client and portfolio manager needs.
• Prepare quarterly client reports and interim communications.
• Support client reporting, CRM, and operational improvement initiatives.

Qualifications

• 3+ years of experience within an RIA, wealth management, or asset management firm.
• Strong knowledge of financial markets, securities, the trade lifecycle, and portfolio management operations.
• Excellent communication, organizational, and problem-solving skills.
• Strong attention to detail and the ability to manage multiple priorities.
• Experience with Black Diamond or Advent APX is preferred.
• Bachelor’s degree in finance, accounting, or a related field preferred.