Port Operations Coordinator

TRAILER BRIDGE INC; Jacksonville (FL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Mental Health Coverage

401k

Life Insurance

Short- & Long-Term Disability

Health Savings Account

Flexible Spending Account

Class Pass Credits

Internal career advancement

Job summary

TRAILER BRIDGE INC is seeking a Port Operations Coordinator to support daily terminal operations in Jacksonville, Florida. You will coordinate the movement of vehicles, trailers, and cargo while ensuring accurate documentation and regulatory compliance.

The ideal candidate will have 2–4 years of relevant experience and strong administrative skills. We offer various benefits, including health coverage and retirement plans, with opportunities for career advancement.

Qualifications

• 2–4 years of experience in terminal, transportation, logistics, maritime, or port operations.
• Experience processing invoices, purchase orders, or operational billing preferred.
• Strong administrative, organizational, and customer service skills.
• Excellent communication skills with the ability to coordinate across multiple departments.
• Ability to obtain Port Security Clearance (TWIC badge).

Responsibilities

• Coordinate daily vehicle, trailer, container, and cargo movements throughout the terminal.
• Process terminal invoices, purchase orders, and operational billing accurately and timely.
• Maintain vessel schedules, equipment locations, and operational records.
• Assist customers, carriers, and internal departments with operational inquiries.
• Support yard operations by coordinating vehicle releases and deliveries.
• Assist with damage reporting, claims documentation, and operational discrepancies.
• Coordinate with vendors, contractors, and terminal personnel to ensure smooth operations.
• Maintain accurate operational reports, inventories, and documentation.
• Assist with hazmat documentation, regulatory reporting, and compliance requirements.
• Ensure deadlines are met across multiple departments.

Skills

Administrative skills

Customer service skills

Communication skills

Multi-tasking

Tools

Microsoft Office

Transportation management systems

Terminal management systems

Job description

The Port Operations Coordinator supports the daily operations of the terminal by coordinating vehicle and cargo movements, maintaining operational documentation, processing terminal invoices, and ensuring efficient communication between customers, carriers, vessel operations, and internal departments. This role is responsible for supporting terminal operations, maintaining accurate records, assisting with regulatory and operational compliance, and ensuring timely processing of operational paperwork.

Key Responsibilities

• Coordinate daily vehicle, trailer, container, and cargo movements throughout the terminal.
• Process terminal invoices, purchase orders, and operational billing accurately and timely.
• Maintain vessel schedules, equipment locations, and operational records.
• Coordinate freight bills, delivery receipts, and customer paperwork.
• Assist customers, carriers, and internal departments with operational inquiries.
• Support yard operations by coordinating vehicle releases and deliveries.
• Assist with damage reporting, claims documentation, and operational discrepancies.
• Coordinate with vendors, contractors, and terminal personnel to ensure smooth daily operations.
• Maintain accurate operational reports, inventories, and documentation.
• Assist with hazmat documentation, regulatory reporting, and compliance requirements.
• Ensure paperwork is complete and deadlines are met across multiple departments.
• Support vessel operations and other terminal projects as assigned.

Qualifications

• 2–4 years of experience in terminal, transportation, logistics, maritime, or port operations.
• Experience processing invoices, purchase orders, or operational billing preferred.
• Strong administrative, organizational, and customer service skills.
• Excellent communication skills with the ability to coordinate across multiple departments.
• Proficient in Microsoft Office and transportation or terminal management systems.
• Ability to multitask in a fast-paced operations environment.
• Ability to obtain Port Security Clearance (TWIC badge)

A Few Benefits we currently offer:

• Mental Health Coverage
• 401k, Life Insurance, Short- & Long-Term Disability Insurance
• Health Savings Account & Flexible Spending Account
• Class Pass Credits
• Opportunity for internal career advancement

EEO/AA Institution. Protected veterans and individuals with disability encouraged to apply.