Pool Vehicle Dispatcher (Clerical Assistant 3)

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented Automotive Fleet Coordinator to oversee vehicle reservations and maintenance. This role involves ensuring the fleet's readiness and safety by conducting inspections and scheduling necessary services. You will play a vital role in the efficient operations of the department, allowing for seamless transportation services. If you are organized and enjoy working in a dynamic environment, this position offers a great opportunity to contribute to public service while managing a diverse fleet of vehicles.

Qualifications

• One year of clerical experience or equivalent training.
• Valid PA driver's license required.

Responsibilities

• Coordinate vehicle reservations and maintain fleet condition.
• Schedule routine maintenance and inspections for vehicles.

Skills

Organizational Skills

Detail-oriented

Clerical Experience

Vehicle Maintenance Knowledge

Education

High School Diploma

Unofficial College Transcripts

Job description

Are you a detail-oriented administrative professional with strong organizational skills? If so, the Department of Conservation and Natural Resources, Bureau of Administrative Services, has an exciting opportunity for you as a Pool Vehicle Dispatcher. In this role, you will be responsible for tracking and coordinating the availability and usage of more than 20 vehicles. Join our team and contribute to the efficient and effective operations of our department.

Position Overview

As the Automotive Fleet Coordinator in the Office Services Section of the Bureau of Administrative Services, you will oversee the Central Office Vehicle reservation process through the department's online platform and in-person requests. Your responsibilities will include maintaining the vehicles' overall condition by scheduling routine maintenance, conducting annual inspections, checking for damages, and ensuring cleanliness, while addressing any concerns that arise. Additionally, you will be tasked with procuring essential items for the fleet, such as emergency road kits, ice scrapers, and windshield washer fluid. This role necessitates regular walks to the parking areas within the Capitol Complex to inspect and clean vehicles, as well as transporting them for servicing or washing.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

1. Full-time employment
2. Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
3. Telework: You may have the opportunity to work from home (telework) part-time, up to 1 day a week. To telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
4. Salary: In some cases, the starting salary may be non-negotiable.
5. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

Minimum Experience and Training Requirements

• One year as a Clerical Assistant 2 (or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Other Requirements

• Possession of a valid PA driver's license.
• Meet the PA residency requirement. For more information, follow the link and click on Residency.
• Ability to perform essential job functions.

Commonwealth employees wishing to use their seniority rights must apply to the internal posting for consideration.

How to Apply

• Provide detailed experience/education on the application; resumes and cover letters will not be reviewed.
• Attach unofficial college transcripts if claiming education to meet minimum requirements.
• Submit your application by the closing date. Late submissions will not be accepted.
• Failure to comply with application requirements may disqualify you.

Veterans and Disability Accommodations

• Veterans may receive employment preference. More info at www.employment.pa.gov/Additional%20Info/Pages/default.aspx.
• For accommodations due to disability, discuss with the interviewer in advance.

Equal Opportunity Employment

The Commonwealth values diversity and inclusion and does not discriminate based on race, color, religion, age, gender, sexual orientation, disability, or other protected categories. All qualified candidates are encouraged to apply.

Additional Notes

• Your score depends on the information provided in your application and responses.
• Only one application/test per posting is allowed.
• Results will be sent via email.