Policy & Document Control Specialist

Virginia Mason Franciscan Health; Tacoma (WA); On-site; USD 34,000 - 54,000; Full time

Job summary

Virginia Mason Franciscan Health in Tacoma, WA seeks a Document Control Coordinator to collaborate with document owners and ensure timely submission of policies, procedures, and forms, maintaining compliance with regulatory standards. This role provides essential support for electronic and process-related policy management across assigned state(s).

The position requires strong organizational skills and attention to regulatory details, with duties including system administration for PolicyStat,

Qualifications

• Two years of related general office work experience that would demonstrate attainment of the requisite job knowledge/abilities.
• Ability to collaborate with document owners to ensure timely completion and submission of policies, procedures, and forms to meet regulatory standards.

Responsibilities

• Serves as the VMFH system administrator for the PolicyStat document management software application; provides the first line of user support; maintains up-to-date knowledge of software environment and functionality.
• Sets up, maintains and troubleshoots user profiles and access privileges per established protocols, maintains network permissions, changes passwords, assigns proxies and assists users with system lockouts and frozen computers.
• Answers questions, explains overall software functionality and specific features/elements relating to user roles/permissions and documentation development, workflow, review/approval and access as necessary to ensure functionality and procedures are understood and to minimize errors.
• Keeps users current when new software guidelines and/or functionality becomes available; solicits user feedback to identify common problems and develop timely and effective process improvements.
• Maintains current knowledge of overall functionality of, and current processes/procedures relating to, telephonic systems sufficient to explain significant aspects and available capabilities to users.

Skills

Policy management

Regulatory compliance awareness

Documentation coordination

Collaboration with stakeholders

Tools

PolicyStat

Job description

Virginia Mason Franciscan Health in Tacoma, WA seeks a Document Control Coordinator to collaborate with document owners and ensure timely submission of policies, procedures, and forms, maintaining compliance with regulatory standards. This role provides essential support for electronic and process-related policy management across assigned state(s).

The position requires strong organizational skills and attention to regulatory details, with duties including system administration for PolicyStat,