Police Records Specialist

City of Richmond (CA); Richmond (CA); On-site; USD 49,000 - 81,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid vacation

Holidays

Sick leave

CalPERS retirement

Life insurance

Disability insurance

Tuition reimbursement

Professional development

Parental leave

Job summary

City of Richmond (CA) is seeking a Police Records Specialist to support the Police Department’s Records and Special Services Division. You will enter, review, and maintain law enforcement documents using multiple systems and serve the public and agencies with accuracy and discretion.

The ideal candidate has strong clerical skills, attention to detail, and the ability to work as part of a diverse, 24/7 team. Prior experience with RMS and related databases is a plus.

Qualifications

• Two years of full-time clerical experience.
• Familiar with records management practices.
• Ability to type at least 45 wpm.

Responsibilities

• Operate terminals for entry and retrieval of law enforcement data in RMS, CJIS, NCIC, and related systems.
• Process and file police records, reports, and invoices; issue receipts and reconcile cash drawers.
• Fingerprint prisoners and process fingerprint cards; maintain DOJ-mandated records.
• Disseminate reports to departments and external agencies per policy.
• Assist the public and other agencies with information by phone or in person.
• Work various shifts in a 24/7 operation wearing a uniform.

Skills

Organization

Education

High School diploma or GED

Job description

Police Records Specialist

Are you a professional in the field of clerical and record keeping work? Are you a self-starter who excels at working with others to provide excellent customer service which you use to provide outstanding services for the police department and community while also working with a dynamic team? If so, the City of Richmond may be right for you! We are seeking qualified, well-organized, and team-oriented candidates to apply for the position of Police Records Specialist.

Police Records Specialist performs a wide variety of general and specialized clerical and technical duties in support of the Richmond Police Department’s Records and Special Services Division, and other law enforcement agencies in West Contra Costa County as assigned through specialized computer operations, including initiating, processing, and maintaining documents, correspondence, and statistics; assists in processing prisoners, including the pat or strip search of prisoners and safekeeping of prisoners’ property; provides information and services to the public and other law enforcement agencies; and performs related work as required.

Annual salary for this classification is as high as $81,158.16 at the top of the range with approved cost of living increase of 5% on July 1, 2027.

Additionally, City-paid benefits include medical, dental, vision, paid vacation, holidays, administrative leave days, sick time, CalPERS retirement contribution, life insurance, disability insurance, tuition reimbursement, annual professional development reimbursement, four weeks of paid parental leave, and more!

The ideal candidate shows their ability to work with a diverse community, be detail-oriented, and maintain a positive attitude when navigating a wide variety of challenges.

Desirable characteristics: self-motivated, willing to take on new challenges, possesses strong analytical skills, and thrives in a team environment.

Responsibilities

• Operates remote computer terminals for the entry, review, and data retrieval of the California Law Enforcement Telecommunications System (CLETS), California Justice Information Systems (CJIS), National Crime Information Center (NCIC), National Law Enforcement Telecommunications System (NLETS), the Records Management System (RMS), Justice Automated Warrant System (JAWS), and a Digital Photo Imaging System.
• Types and inputs a variety of law enforcement information on computerized and manual records and logs as specified; teletypes confidential reports, correspondence, and other sensitive informational issues to local, state, and national law enforcement agencies.
• Receives fees for services and Richmond bails, as well as other outside agencies, disseminates to their specifications, issues receipts, and reconciles cash drawers.
• Fingerprints prisoners and citizens as required under City ordinances; types and processes the necessary fingerprint cards for state and federal law enforcement agencies; and registers and processes newly-released felons on parole and probation, and disseminates information to the appropriate divisions of the Department of Justice (DOJ). Maintains and validates records as mandated by the DOJ.
• Indexesand files basic law enforcement information, and checks and maintains a variety of files and departmental records specific to the work unit; enters pertinent law enforcement data from criminal police reports into the computerized Records Management System (RMS); verifies reports for accuracy; duplicates and disseminates reports to the appropriate divisions within the Police Department; and numerically files reports for retrieval.
• Photocopies and distributes crime, incident, arrest and accident reports to the general public and various agencies; prepares misdemeanor court packets for the District Attorney’s Office to assist in prosecution including crime reports, amendment information and supporting documents or records; follows federal, state and local laws when releasing information.
• Assists, provides information, and responds to questions and concerns from the general public, departmental staff, and other agencies in person and by telephone, including forwarding calls to appropriate personnel, and taking and providing phone messages.
• Processes, tracks, and distributes witness appearance subpoenas, and coordinates appearances for Richmond Police Department personnel.
• Assists in escorting prisoners for transportation to jail or court; assists in the processing of juveniles, and may be assigned to watch juveniles pending notification of child protective services for release to relatives.
• Required to work various shifts associated with a 24-hour, 365-day operation and wear a uniform.
• Performs related work as required.

Required Education and Experience

• High School diploma or GED equivalent
• Two (2) years of full-time clerical experience
• Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities

Required Licenses or Certifications

• None

Additional Requirements

• Must pass a polygraph and an extensive background examination. As a condition of employment, psychological, medical, and drug testing are also required.

COVID-19 Vaccination Requirement

The City’s policy is that all persons hired on or after October 18, 2021, must be fully vaccinated, including the booster, for COVID-19. New employees will be required to provide proof of complete vaccination or have an approved medical or religious accommodation before employment may commence. If you have any questions regarding this policy, please contact Human Resources.

Required KSA for successful performance of job duties

Knowledge of

• Filing methods and procedures
• Principles and procedures of recordkeeping
• Proper use of spelling, grammar, and punctuation
• Modern office practices and equipment, including computers and applicable software

Skill in

• Organization

Ability to

• Learn the organization, procedures, and operation details of the City, the Police Department, and other law enforcement agencies
• Learn to perform a full range of specialized police and public safety technical tasks under minimal supervision
• Learn to correctly interpret and apply the laws, codes, policies, and procedures related to the processing of law enforcement documents and information
• Learn the operation and application of specialized law enforcement automated information and records management systems
• Maintain complete and accurate records and reports
• Type at the minimum rate of 45 net words per minute
• Follow oral and written directions
• Establish and maintain effective working relationships
• Communicate effectively, both orally and in writing
• Work courteously with the public, other law enforcement agencies, and departmental staff

Immigration Reform Control Act

In compliance with the Immigration Reform Control Act of 1986, individuals offered employment by the City of Richmond will be required to show documentation of eligibility to work in the United State as a condition of employment.

Non-Discrimination Policy

The City of Richmond is an Equal Employment Opportunity (EEO) employer, and prohibits discrimination against any applicant on the basis of race, religion, citizenship, color, national origin, ancestry, physical or mental disability or medical condition, genetic information, marital status, reproductive health decision-making, sex, gender, gender identity, gender expression, age (40 and over), sexual orientation, or military or veteran status or any other basis protected by law.

Disaster Service Workers

California Government Code Title I, Sections 3100 - 3109, declare all public employees to be Disaster Service Workers subject to such disaster service activities as may be assigned to them by their superiors or by law. More information can be found here.

EEO/ADA/DRUG-FREE WORKPLACE

WEBSITE: www.ci.richmond.ca.us

Analyst: J. Somera

09/2026