Police Records & Admin Specialist

City of St Joseph; Northville (MI); On-site; USD 38,000 - 48,000; Full time

Job summary

City of Northville is seeking a full-time Police Records Clerk/Administrative Assistant to support the Police Department with records management, administrative tasks, and customer service. The role requires accuracy, organization, and discretion when handling confidential information.

Responsibilities include maintaining police files, processing reports, assisting with FOIA requests, and providing clerical support to police personnel.

Qualifications

• High school diploma or equivalent required; additional education in criminal justice, public administration, business, or records management desirable.
• Two years of clerical, administrative, records-management, or related experience preferred.
• Experience in a police department, court, municipal government, legal office, or other setting involving confidential records preferred.
• Proficient in Microsoft Word, Excel, Outlook, and other office software; ability to learn PowerDMS and specialized systems.

Responsibilities

• Maintain, organize, retrieve, and update police reports, records, and files per procedures and retention requirements.
• Process incident and accident reports, citations, arrest records, and other PD documentation; review for accuracy.
• Enter and maintain information in police records-management systems and databases (e.g., CLEMIS).
• Assist with FOIA requests, coordinating review and release with appropriate personnel.
• Prepare correspondence, reports, spreadsheets, logs, and other admin documents; assist with records searches.
• Provide clerical support including scheduling, meeting materials, purchasing, invoices, and office supplies.
• Assist with court-related documents, subpoenas, warrants, citations, and authorized records requests.
• Answer calls, greet visitors, respond professionally to inquiries from residents, attorneys, insurers, other agencies and the public.
• Protect confidential information and comply with records-security procedures.
• Perform other related duties as assigned.

Skills

Clerical experience

Records management

Customer service

Confidential info handling

Education

High school diploma

Tools

Microsoft Word

Excel

Outlook

PowerDMS

CLEMIS / CAD/RMS / LEIN / NCIC

Job description

City of Northville is seeking a full-time Police Records Clerk/Administrative Assistant to support the Police Department with records management, administrative tasks, and customer service. The role requires accuracy, organization, and discretion when handling confidential information.

Responsibilities include maintaining police files, processing reports, assisting with FOIA requests, and providing clerical support to police personnel.