POLICE DIGITAL RECORDS CUSTODIAN - POLICE

Claytoncountyga; Georgia; On-site; USD 20,664 - 34,440; Part time

Job summary

Claytoncountyga in Georgia is hiring a part-time Police Digital Records Custodian. The role is essential for managing E-911 records, processing requests under the Open Records Act, and providing support to the Police Records Unit. Candidates should have a high school diploma or GED, vocational training in database operations, and experience handling sensitive information. The position involves up to 25 hours of work per week, with potential exposure to a fast-paced environment.

Qualifications

• Must be at least 18 years of age.
• Experience in operating personal computers.
• Ability to work under pressure handling sensitive data.

Responsibilities

• Receive and respond to requests for digital media under the Georgia Open Records Act.
• Coordinate with the Police Records Custodian for data requests.
• Certify produced copies of media and documents for authenticity.

Skills

Database entry

Operation of office machines

Ability to handle sensitive data

Communication skills

Clerical support tasks

Education

High school diploma or GED

Vocational/technical training in database entry

Job description

POLICE DIGITAL RECORDS CUSTODIAN - POLICE

CLASSIFICATION TITLE: Police Digital Records Custodian (Part-Time)

PURPOSE OF CLASSIFICATION:

The purpose of this classification is to establish a police digital records custodian for E-911 records and CAD data, body camera and dash cam recording and all similar digital media in the custody of the Police Department. The position will respond to Open Records Act requests from the public and timely provide requested records that are not exempted by Georgia law. The position will also receive and respond to subpoenas and civil notices for production of police records. The position will coordinate all responses for digital media with the Police Records Custodian.

ESSENTIAL FUNCTIONS:

• Receive and timely respond to requests for digital media under the Georgia Open Records Act, pursuant to law.
• Receive and timely respond to requests copies of digital media by subpoena, request for production of documents in civil cases, or court order.
• Certify the produced copies of media and documents as to authenticity, pursuant to Georgia’s evidence laws.
• Coordinate with the Department’s Police Records Custodian to record receipt and timely response to requests.
• Serve as Records Custodian for all CAD and recorded radio and E-911 data produced by the E-911 Communications Center.
• Answer telephone, email and in-person requests for data. Operate a personal computer, general office equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, desktop publishing, email, Internet, or other computer programs; perform basic maintenance of computer system and office equipment, such as backing up data or replacing paper or toner.
• Provide backup for the Police Records Custodian.
• Assist the Records Unit commander as needed to provide for the proper functioning of the Records Unit.

ADDITIONAL FUNCTIONS:

• Performs clerical support tasks, which may include making copies, sending/receiving faxes, locating telephone numbers and addresses, researching and contacting business/residence callouts, tracking court dates, or contacting magistrate court/judge as needed; performs housekeeping tasks.
• Provides backup/substitute coverage for co-workers.
• Performs other related duties as required.

MINIMUM QUALIFICATIONS:

Must be at least 18 years of age. High school diploma or GED; supplemented by vocational/technical training in database entry, operation of office machines to include a personal computer, ability to work under pressure handling sensitive data, and at least one (1) year previous experience and/or training involving operation of personal computers; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

ADA COMPLIANCE:

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate daily.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

NOTICE: This is a part time position subject to the needs of the Police Department and availability of funding and is limited to no more than 25 hours per week.

Clayton County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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