Police Clerk III

City of Sacramento; Sacramento (CA); Vor Ort; USD 60.000 - 75.000; Vollzeit

Zusammenfassung

City of Sacramento, Police Department, is seeking an advanced Police Clerk II to supervise a shift of clerks, manage scheduling, and handle complex and sensitive clerical duties. The role requires independent judgment, strong organizational skills, and the ability to review work for accuracy and compliance with department policies.

Responsibilities include preparing reports for outside agencies, composing official correspondence, handling requests for information, and coordinating permits or

Qualifikationen

• Two years of experience equivalent to Police Clerk II.
• High School diploma or GED.
• Background investigation including criminal history, fingerprinting, polygraph, credit, and drug history will be required for appointment.

Aufgaben

• Supervise a shift of Police Clerks, prepare shift schedules, review timecards, train new personnel, and provide technical assistance and guidance as required.
• Provide outside agencies and the press with various reports and information after determining that the information may be released.
• Independently compose correspondence related to responsibilities assigned.
• Respond to complaints and requests for information on regulations, procedures, systems and precedents relating to responsibilities assigned.
• May work with several departments or agencies supervising and insuring timely processing of permits and applications.
• May work with several departments to assemble background materials requested by outside agencies.
• Conduct special studies relating to development and implementation of procedures and policies.
• Prepare comprehensive reports and compile budget requests.

Kenntnisse

Supervisory skills

Typing 50 wpm

Communication

Organization

Record keeping

Ausbildung

High School diploma or GED

Jobbeschreibung

Please Note: A candidate must successfully pass a thorough background investigation, including a criminal history check for job-related convictions, fingerprinting, polygraph test, credit check, and a drug use history to be considered for this position.

To perform complex and difficult clerical duties in the Police Department, to provide supervision to Police Clerk I and II positions, and to perform wide variety of general clerical duties.

DISTINGUISHING CHARACTERISTICS

This is the advanced journey-level of the Police Clerk series. This class may be distinguished from the II level by the difficulty and complexity of work performed and/or by the direct supervision of several lower-level Police Clerk positions. Specifically, positions in this class should have one or more of the following characteristics:

• Shift supervision of a group of Police Clerks.
• Direct supervision of several Police Clerk positions.
• A thorough knowledge of a body of technical information beyond normal Police Department policies and procedures; the use of independent judgment in applying the body of technical information in performing an important department function; and complete responsibility for the function with review by management only on overall results.
• Responsibility for supervising and insuring the timely processing of permits, applications or other items through several departments or agencies, and the assembly of varied and non-routine reports and background materials for outside agencies.

SUPERVISION RECEIVED AND EXERCISED

Direction is provided by professional or management personnel, or a higher level clerical position. Functional or technical supervision may be provided by technical or administrative staff and sworn personnel.

Responsibilities may include the direct or indirect supervision of Police Clerk I and II positions.

TYPICAL DUTIES

• Supervise a shift of Police Clerks, prepare shift schedules, review timecards, trainnew personnel, and provide technical assistance and guidance asrequired.
• Provide outside agencies and the press with various reports and informationafter determining that the information may bereleased.
• Independently compose correspondence related to responsibilitiesassigned.
• Respond to complaints and requests for information on regulations, procedures,systems and precedents relating to responsibilitiesassigned.
• May work with several other departments or agencies supervising and insuring thetimely processing of permits andapplications.
• May work with several other departments to assemble background materials requestedby outsideagencies.
• Conduct special studies relating to the development and implementation ofprocedures and policies related to functionsassigned.
• May participate and assist in the administration of a department or division,preparing comprehensive reports and compiling budgetrequests.
• Research, compile and analyze data for special projects, collect and assemble dataand background materials for a variety ofreports.
• Set up and maintain various records, files, andbooks.
• Plan and assign the work of several Police Clerks in the performance of one ormore department functions, review work upon completion for conformance to department requirements.
• Supervise, train and evaluatesubordinates.
• Perform general clerical work including typing from rough draft or Dictaphone tapes,filing, scheduling appointments, and processing personnel, payroll and purchasinginformation.
• Other related duties may also be performed; not all duties listed arenecessarily performed by each individual holding this classification.

Knowledge of:

• Complex computer indexing systems, index updates, and edit-error printouts.
• Principles of supervision and training. State and Federal justice rules and regulations pertaining to the confidentiality of criminal histories.
• English usage, spelling, grammar and punctuation.
• Office procedures, methods and equipment.
• Record keeping principles and procedures.

Ability to:

• Type at a speed not less than 50 net words per minutes may be required.
• Understand and implement Police Department policies, procedures, organization and operating details.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Understand, interpret and apply a body of technical information beyond normal department policies and procedures.
• Plan, assign and review the work of subordinates.
• Communicate effectively, orally and in writing.
• Work cooperatively with other departments and outside agencies.

EXPERIENCE AND EDUCATION

Experience: Two years of experience equivalent to that of Police Clerk II.

Education: Possession of a High School diploma or G.E.D. equivalent.

PROBATIONARY PERIOD:

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.

Background Process

If considered for appointment, candidates must pass a background investigation, which includes a criminal history check, fingerprinting, polygraph test, credit check, and drug use history.