Police Administration & Grants Coordinator

Gfoat; Longview (TX); On-site; USD 46,000 - 70,000; Full time

Job summary

Gfoat in Longview, TX seeks an experienced Administrative and Program Coordinator to support the Police Department with high‑level executive assistance, procurement, and grant administration. The role requires strong calendar management, meeting coordination, and compliance with applicable laws and policies.

The successful candidate will manage fiscal records, contracts, and special event logistics while coordinating with the Chief of Police and Command Staff to ensure efficient operations and

Qualifications

• High School Diploma or equivalent and three years of executive-level secretarial support.
• Associate’s Degree in Business Administration or related field is desirable.
• Experience with procurement, grant administration, contracts, and regulatory compliance.

Responsibilities

• Provide high-level administrative support to the Chief of Police and Command Staff by managing calendars, coordinating meetings, and preparing correspondence.
• Oversee personnel orders, litigation documents, and assist with public information requests.
• Coordinate the Giants of Law Enforcement banquet and related event logistics.
• Prepare plaques, certificates, and recognition materials for awards.
• Coordinate with Finance on accounts, vendors, POs, and financial reconciliation.
• Process purchase orders, invoices, reimbursements, and officer reimbursement programs.
• Receive, document, and deposit departmental revenues.
• Administer asset forfeiture funds and grant programs per regulations.
• Maintain and archive contracts, leases, and interlocal agreements.
• Coordinate overtime reimbursements for federal task force partnerships.

Skills

Calendar management

Executive support

Meeting coordination

Procurement

Grant administration

Financial recordkeeping

Contracts management

Public records requests

Education

High School Diploma or equivalent

Associate’s Degree in Business Administration or related field

Job description

Gfoat in Longview, TX seeks an experienced Administrative and Program Coordinator to support the Police Department with high‑level executive assistance, procurement, and grant administration. The role requires strong calendar management, meeting coordination, and compliance with applicable laws and policies.

The successful candidate will manage fiscal records, contracts, and special event logistics while coordinating with the Chief of Police and Command Staff to ensure efficient operations and