PO Coordinator

Cinq à Sept; Vernon (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Cinq à Sept is seeking a PO Coordinator to join our Production team in Vernon, CA. You will be the key liaison between Sales, Production and Factory partners, ensuring POs are issued, maintained, and executed from order to shipment.

The role requires strong Excel/ERP skills, sharp attention to detail, and the ability to manage multiple deadlines while optimizing production timelines and shipping.

Qualifications

• 2+ years of experience in apparel production, purchasing, or coordination.
• Knowledge of purchase orders, production timelines, and logistics.
• Strong Excel, Office, and ERP system skills.
• Excellent verbal and written communication and attention to detail.
• Ability to prioritize multiple deadlines in a fast-paced environment.

Responsibilities

• Issue and maintain all purchase orders for domestic and overseas factories.
• Release approved buys to factories and update costs, delivery dates, quantities, origin, and style info.
• Manage size breakdowns, split POs, and handle all drop ship POs.
• Serve as liaison between Sales and factory partners and monitor buys with Sales.
• Track delivery timelines, review WIP, and communicate delays to stakeholders.
• Monitor shipments, verify packing lists, quantities, styles, colors, and sizes before shipment.
• Coordinate with logistics, production, and sales teams to ensure timely deliveries.

Skills

Attention to detail

Organizational skills

Prioritization under deadlines

Communication skills

Problem solving

Tools

Microsoft Excel

Microsoft Office

ERP system

Job description

We are seeking a highly organized and detail-oriented PO Coordinator to join our Production team. This role serves as the key liaison between Sales, Production and Factory partners, ensuring all purchase orders are accurately issued, maintained, and executed from order placement through shipment.

The ideal candidate will work closely with Sales to monitor buys, manage purchase orders, track delivery dates, review work-in-progress (WIP) and ensure factories are producing and shipping according to company requirements. This position plays a critical role in supporting both wholesale and drop-ship business while maintaining accurate order and production information throughout the supply chain.

Key Responsibilities

Purchase Order Management

• Issue and maintain all purchase orders (POs) for domestic and overseas factories.
• Release approved buys to factories.
• Update POs as needed, including changes to cost, delivery dates, quantities, country of origin, and style information.
• Issue and maintain size breakdowns (size breaks).
• Split POs when necessary to support production and shipping requirements.
• Manage all Drop Ship purchase orders.
• Ensure all POs remain accurate and up to date throughout the production cycle.
• Serve as the primary liaison between Sales and factory partners.
• Work closely with Sales to monitor business trends and prioritize orders.
• Review sell-through information and compare against current buys and WIP.
• Communicate delivery concerns and potential delays to stakeholders.
• Obtain factory delivery confirmations and maintain production timelines.
• Secure and track 35-day delivery confirmations from factories.

Production & Inventory Monitoring

• Identify potential shortages, overages, or production issues and work with internal teams to resolve them.
• Track Fast Track programs and ensure expedited orders remain on schedule.

Shipment & Logistics Oversight

• Monitor shipment status and factory delivery commitments.
• Review packing lists to ensure shipments match approved purchase orders.
• Verify quantities, styles, colors, and size distributions before shipment.
• Coordinate with logistics, production, and sales teams to ensure timely deliveries.
• Assist in resolving shipping discrepancies.

Qualifications

• 2+ years of experience in apparel production, purchasing, production coordination, or a related field.
• Experience working with domestic and overseas factories preferred.
• Understanding of apparel manufacturing, purchase orders, production timelines, and logistics.
• Strong Microsoft Excel, Microsoft Office, and ERP system skills.
• Excellent verbal and written communication skills.
• Exceptional attention to detail and organizational abilities.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Ability to work independently while collaborating across multiple departments.