PMO (Project Management Office) Coordinator

ZipRecruiter; Houston (TX); Hybrid; USD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking a highly organized PMO Assistant to join their Project Management Office. This role offers a unique opportunity to gain hands-on experience in a dynamic PMO environment while supporting experienced Project Managers. You'll be instrumental in coordinating project setups, managing documentation, and enhancing operational efficiency. If you're detail-oriented, eager to learn, and ready to contribute to a collaborative team, this position is perfect for you. Enjoy a hybrid work environment that values personal growth and team success, making a measurable impact on project delivery timelines.

Qualifications

• 1-2 years of experience in project coordination or support role.
• Strong writing and interpersonal skills for effective communication.

Responsibilities

• Coordinate project kickoff processes and manage non-billable project types.
• Assist with change order tracking and customer satisfaction follow-up.

Skills

Project Coordination

Effective Communication

Organizational Skills

Detail-Oriented

Education

High School Diploma

Bachelor’s Degree in Business-related Field

Job description

Job Description

About the Role

As we continue to grow, we are looking for a highly organized and proactive PMO Assistant to join our Project Management Office (PMO). This role is ideal for someone who thrives in a fast-paced environment, enjoys cross-functional collaboration, and wants to contribute to improving project delivery and customer satisfaction.

The PMO Coordinator will play a key role in supporting our Project Managers by owning administrative and coordination tasks, with a particular focus on non-revenue generating projects. This position will help ensure smooth project setup and operational efficiency, allowing experienced Project Managers to concentrate on high-impact delivery efforts.

What You'll Do

• Coordinate and support project kickoff processes and documentation for incoming projects
• Manage non-billable project types including offboardings, system onboardings (Secure 365, Hosted 365), and backup services (Keepit)
• Complete project setup audits, validate key fields, and ensure necessary documentation is attached
• Assist with change order tracking, billing questions, and customer satisfaction survey follow-up
• Collaborate with internal teams to identify blockers and facilitate early resolution
• Support compliance with PMO frameworks, helping ensure consistency across all projects
• Enable increased efficiency by shifting non-billable tasks away from Project Managers
• Provide general administrative support to the PMO team

Who You Are

• High School Diploma or GED required; bachelor’s degree
• 1–2 years of experience in a project coordination or support role, or a Bachelor’s in a business-related field (e.g., Communications, Event Planning, Marketing, Organizational Leadership)
• Exceptionally organized and detail-oriented
• Effective communicator with strong writing and interpersonal skills
• Able to manage multiple priorities and meet deadlines in a dynamic environment
• Eager to learn, collaborate, and improve team processes
• Committed to delivering great experiences for both internal and external stakeholders
• Aligned with our company values and excited to contribute to a growing team

Why Join Us

This is a unique opportunity to gain hands-on experience in a PMO setting while learning from seasoned Project Managers. As a PMO Coordinator, you'll make a measurable impact on operational efficiency and project delivery timelines, all while working in a hybrid, flexible environment that values personal growth and team success.