PMO/Project Coordinator

Tallahassee Memorial HealthCare; Tallahassee (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

Tallahassee Memorial HealthCare is seeking an entry-level PMO/Business Analyst to support small projects under supervision. You will coordinate tasks, monitor progress, and ensure smooth execution of project activities within the PMO portfolio.

Ideal candidates have an associate degree in a related field, with a bachelor’s degree preferred. PMI CAPM or CCBA certification is a plus; strong communication and teamwork skills are essential.

Qualifications

• Associate degree (or equivalent) in project management, management, business administration, public administration, or systems management required.
• Bachelor’s degree in project management, management, business administration, public administration, or systems management preferred.
• Human Resources may substitute experience for the required education.
• CAPM or CCBA preferred.

Responsibilities

• Manage a small project and related change orders under supervision.
• Oversee all life-cycle activities for the assigned portfolio (plan, execute, monitor/control, close).
• Coordinate tasks within a small project team (1–5 members) and ensure timely delivery.
• Familiar with department processes and project objectives to keep work moving smoothly.

Skills

Communication skills

Analytical thinking

Prioritization

Time management

Team collaboration

Remote/virtual coordination

Ethics & values

Attention to detail

Creative thinking

Problem-solving

Education

Associate degree in project management or related field

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

WHO WE ARE & WHAT WE DO

Tallahassee Memorial Healthcare (TMH) is a private, nonprofit community-based healthcare system that provides care to a 22-county region in North Florida and South Georgia. We are a career destination with over 6,000 colleagues who reflect the diversity of our community. TMH is the region's healthcare leader and top provider of advanced care with a 772-bed acute care hospital and the region's only:

• Level II Trauma Center
• Primary Stroke Center
• Level III Neonatal Intensive Care
• Pediatric Intensive Care
• The most advanced cancer, heart and vascular, orthopedic & surgery programs in the Panhandle.

Our system also includes a psychiatric hospital, multiple specialty care centers, six residency programs and more than 50 affiliated physician practices.

HOW YOU'LL MAKE AN IMPACT

Entry-level position in the Project Management Office (PMO). Roles and responsibilities are a subset of those of a PMO/Project Manager or PMO/Business Analyst within the PMO. Under direct supervision of a senior PMO staff member, manages a small project, tasks of a larger project, and all production system change order activity for the portfolio assigned. Typically manages small projects and change orders that are less than three (3) months in duration, have the lowest risk, are without sub-projects, have a well-defined scope, are of limited complexity with one (1) to five (5) project team members, and have a zero-dollar ($0) to fifty thousand-dollar ($50,000) project budget. Has the primary responsibility to keep the project tasks assigned, and all related processes, moving smoothly along. Familiar with department and organizational processes, project objectives, and the role and function of each team member, to coordinate the activities assigned effectively. For small projects and change orders, responsible for all aspects of the project or change order activity over the entire life cycle (plan, execute, monitor/control, and closure).

WHAT YOU’LL NEED TO APPLY

Required Education:

Associate degree (or equivalent) in project management, management, business administration, public administration, or systems management required; bachelor’s degree in project management, management, business administration, public administration, or systems management preferred. Human Resources (HR) may substitute experience on a 1:1 basis for the required education. Experience credited in lieu of education will not be applied toward minimum experience requirements.

Required Experience:

• None required; two (2) years of project experience preferred
  • Experience with the Microsoft Office Suite of products
  • Experience working in a team environment
• Preferred qualifications:
  • Good communication skills (oral, written, meeting facilitation, and presentation skills)
  • Analytical thinking and problem-solving skills
  • Ability to prioritize and execute tasks in a high-pressure environment
  • Ability to delegate and assign tasks to appropriate individuals
  • Ability to maintain a team remotely/virtually
  • Ability to conform to changing priorities, demands, and timelines
  • Demonstrates high ethics and values
  • Detail-oriented
  • Efficient time manager
  • Emotional intelligence and cultural sensitivity
  • Creative and innovative thinker

Required Certification/License/Registry:

None required; Project Management Institute’s (PMI) Certified Associate in Project Management (CAPM) or Certification of Capability in Business Analysis (CCBA) preferred

Tallahassee Memorial HealthCare is an equal opportunity employer and drug-free workplace. All employment is contingent upon successful completion of a drug screen, background check, reference verification, health assessment, and credential/license verification.