PMO Governance & Project Coordinator

Ontic; Creedmoor (NC); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Goal Share bonus program

Paid volunteering time

24/7 wellbeing support

Employee discounts

Learning and development

Employee referral program

Comprehensive medical insurance

Competitive PTO, holiday pay and sick/

401(k) plan

9/80 work schedule

Job summary

Ontic Creedmoor in Creedmoor, NC is seeking a PMO Governance & Project Coordinator to support our Global PMO. You will coordinate meetings, maintain project information, track milestones and assist with governance and reporting activities.

You’ll gain practical exposure to project lifecycles, planning and delivery controls, with guidance from seasoned professionals and opportunities to take on more responsibility as you grow.

Qualifications

• When applying, demonstrate strong administration and coordination skills.
• Experience in PMO or project governance is not required but helpful.
• Familiarity with Power BI, SharePoint or Dynamics 365 is a plus.

Responsibilities

• Coordinate project meetings, governance reviews and reporting schedules, preparing agendas, meeting minutes, action logs and decision records while following up on outstanding actions and deadlines.
• Support Project Managers throughout the project lifecycle, helping maintain project plans, milestones, risks, issues, dependencies and required documentation.
• Assist with project governance activities, including project initiation, review preparation, approvals, compliance checks and project closure.
• Coordinate monthly project scorecards, portfolio reporting, Power BI dashboards and management reporting, ensuring information is accurate, complete and submitted on time.
• Maintain project trackers, presentation materials, reporting dashboards and controlled documentation using tools such as Microsoft Excel, Power BI, SharePoint and project management systems.
• Support PMO systems, processes and onboarding activities, helping maintain templates, organize information and identify opportunities to improve workflows, reporting accuracy and administrative efficiency.
• Take ownership of assigned actions, smaller project activities and improvement initiatives, working alongside experienced Project Managers to build your project coordination and delivery skills.

Skills

Administration

Coordination

Communication

Microsoft Excel

Power BI

SharePoint

Dynamics 365

Microsoft Planner

Teamwork

Tools

Power BI

SharePoint

Dynamics 365

Microsoft Planner

Microsoft Excel

PowerPoint

Outlook

Teams

Job description

We are a fast-paced business with ambitious growth plans; so if you are dedicated, enthusiastic and always seeking ways to improve, you’ll enjoy a career with us!

PMO Governance & Project Coordinator

Creedmoor - North Carolina, USA

About Ontic Creedmoor

Our 100,000 sq ft Creedmoor facility brings together a broad mix of electronic, avionic and electro-mechanical aerospace capabilities, alongside several businesses within the Ontic Group.

From flight-control actuators and cockpit instrumentation to fire-protection systems and data recorders, the teams at Creedmoor support a diverse portfolio of products that perform critical functions across civil and military aircraft.

It’s a collaborative, fast-moving environment where engineering, manufacturing, quality and support teams work together to solve complex challenges. For people who like taking ownership, finding better ways to do things and seeing the impact of their work, there’s plenty of opportunity to make a difference.

The opportunity

As a PMO Governance & Project Coordinator at Ontic, you’ll play an important role in supporting our Global Project Management Office (PMO), helping keep projects organized, reporting accurate and key activities moving forward across the business.

You’ll work closely with Project Managers, PMO leadership and stakeholders to coordinate meetings, maintain project information, track milestones and support governance and reporting activities. Your work will help provide the visibility, structure and follow-through needed to support successful project delivery.

This is an opportunity for someone with strong organizational and administrative skills who wants to build a career in project management. You’ll gain practical exposure to project lifecycles, planning, reporting and delivery controls, with guidance from experienced project professionals and opportunities to take on greater responsibility as your skills develop.

What you’ll be doing

• Coordinate project meetings, governance reviews and reporting schedules, preparing agendas, meeting minutes, action logs and decision records while following up on outstanding actions and deadlines.
• Support Project Managers throughout the project lifecycle, helping maintain project plans, milestones, risks, issues, dependencies and required documentation.
• Assist with project governance activities, including project initiation, review preparation, approvals, compliance checks and project closure.
• Coordinate monthly project scorecards, portfolio reporting, Power BI dashboards and management reporting, ensuring information is accurate, complete and submitted on time.
• Maintain project trackers, presentation materials, reporting dashboards and controlled documentation using tools such as Microsoft Excel, Power BI, SharePoint and project management systems.
• Support PMO systems, processes and onboarding activities, helping maintain templates, organize information and identify opportunities to improve workflows, reporting accuracy and administrative efficiency.
• Take ownership of assigned actions, smaller project activities and improvement initiatives, working alongside experienced Project Managers to build your project coordination and delivery skills.

What you’ll bring

• A strong background in administration, coordination or business support, with the ability to manage multiple priorities, organize information and meet deadlines. Previous PMO experience is not required.
• Excellent organizational skills, attention to detail and follow-through, with the ability to track actions, identify outstanding items and keep stakeholders informed.
• Strong communication and interpersonal skills, with confidence working collaboratively with colleagues and stakeholders at different levels of the organization.
• Good working knowledge of Microsoft Excel, PowerPoint, Outlook and Teams, along with the ability and willingness to learn new systems and tools.
• Experience preparing reports, maintaining trackers, coordinating meetings and following up on actions through completion.
• Desirable: Experience in project coordination, PMO administration, executive assistance, operations or another cross-functional business support role.
• Desirable: Familiarity with project plans, risk and issue tracking, governance processes or tools such as Power BI, Microsoft Planner, SharePoint or Dynamics 365. Project management training or qualifications such as PRINCE2 or APM are advantageous but not required.

Why Ontic?

At Ontic, we’re specialists in keeping critical aircraft flying. Our work supports civil and military aviation around the world, giving established aircraft products the long-term support they need to remain safe, reliable and available.

But it’s our people who make that possible. We’re a growing, global team where you’re trusted to take ownership, encouraged to challenge how things have always been done and supported to develop your career as our business grows.

We believe in embracing the challenge - working together to solve complex problems and create opportunities for our customers, our business and each other.

Benefits at Ontic

At Ontic, we’re committed to supporting our people to thrive - at work and beyond. Our benefits are designed to support your wellbeing, development and financial security, while giving everyone the opportunity to share in our success.

• Goal Share bonus program - everyone at Ontic is automatically enrolled, giving us all the opportunity to share in our success
• Paid volunteering time - giving you time to support a cause or community that matters to you
• 24/7 wellbeing support - confidential support available through our Employee Assistance Program (EAP)
• Employee discounts - access to discounts and offers across a range of retailers and services
• Learning and development - opportunities to build your skills, develop your career and grow with Ontic
• Employee referral program - rewarding you for introducing great people to Team Ontic
• Comprehensive medical insurance
• Competitive PTO, holiday pay and sick leave
• 401(k) plan - with up to 4% company match
• 9/80 work schedule - where applicable

Compensation Pay Range

Ontic Engineering and Manufacturing Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person ” as defined by 22. C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, lawful permanent resident, asylee, or refugee.