PMO Coordinator

Momaja LifeSciences India Private Limited; United States; Remote; USD 50,000 - 70,000; Full time

Job summary

ProductLife Group seeks an PMO Coordinator to provide administrative, operational, and project coordination support within the Regulatory Service Area. The role ensures routine project activities run smoothly by organizing data, updating trackers, and coordinating calendars for leaders.

You will engage with multiple departments, support cross-functional teams, and maintain confidentiality while delivering accurate, timely information to internal and external stakeholders.

Qualifications

• Experience coordinating administrative and project support in a regulated or life sciences environment.
• Ability to manage multiple priorities with strong planning and follow-through.
• Proficiency in preparing presentations and routine correspondence.

Responsibilities

• Coordinate administrative activities for leaders, following priorities and service expectations.
• Enter approved project data into ERP and track time-recording accurately.
• Support resource planning by gathering availability and highlighting gaps.
• Assist with calendar management and scheduling conflicts for leaders.
• Create/edit PowerPoint presentations and routine documents for internal/external use.
• Communicate with stakeholders and escalate complex issues as needed.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Organisational skills

Attention to detail

Stakeholder management

Microsoft Office

Effective communication

Tools

Microsoft Office

Job description

Make a meaningful impact on global healthcare - and grow your career while doing it. At ProductLife Group, you'll join an innovative, forward-thinking team operating across the world to shape the future of life sciences through expertise, collaboration, and purpose-driven work.

Job Description :

MISSION DESCRIPTION:

The PMO Coordinator provides administrative, operational, and project coordination support to the Regulatory Service Area and other PD&E teams as needed. Working with moderate supervision, this role coordinates routine project support to ensure they run smoothly and efficiently. Through strong organization, attention to detail, and a customer-focused approach, the role supports service area leaders and project teams.

KEY RESPONSIBILITIES:

Operations and Project Support

• Enter approved project information into the project ERP and complete assigned time-recording activities accurately and within required deadlines.
• Support the resource-planning process by gathering availability information, maintaining planning tools, scheduling discussions, and highlighting identified gaps to project and operational leaders.
• Support the implementation of approved operational changes by updating trackers, coordinating activities, and communicating agreed actions.
• Coordinate routine day-to-day administrative activities for assigned leaders, following agreed priorities, procedures, and service expectations.
• Support Team Leads by following up on routine outstanding items and escalated discrepancies or exceptions to the responsible project or finance contact.
• Coordinate calendars for assigned leaders using established priorities and scheduling guidance, referring significant conflicts or sensitive scheduling decisions to the relevant leader.
• Serve as an initial point of contact for external stakeholders (where deemed appropriate), respond to routine inquiries using approved information, and direct complex, sensitive, or technical matters to the appropriate team member.
• Assist with creating or editing PowerPoint presentations (e.g., formatting slides, adding visuals, or ensuring consistency).
• Compose and edit internal and external routine correspondence and documents, including emails, meeting minutes, memorandums, and other key documents.
• Identify minor opportunities to improve routine administrative and office processes, share recommendations with the line manager, and support implementation of approved changes.
• Coordinate with relevant PD&E, PLG, Commercial Operations, Finance, HR, IT, and facilities contacts to complete assigned activities and resolve routine administrative matters, to include request of and facilitation of Intercompany work orders.
• Handle sensitive information with the highest level of confidentiality, judgment, and discretion.
• Perform other duties and responsibilities as assigned.

KEY COMPETENCIES:

• Excellent organisational and planning skills
• Strong attention to detail
• Effective communication and stakeholder management
• Customer-service mindset (internal and external customers)
• Ability to manage multiple priorities simultaneously
• Strong administrative and coordination skills
• Adjusts effectively to changing priorities and business needs
• Takes initiative, anticipates needs, and follows through independently
• Proficiency with Microsoft Office applications (Outlook, WORD, PowerPoint, Teams, etc.)
• Experience in project activities, timelines, and communications to support successful delivery
• Experience in Life Sciences or Client Services organization(s)
• Experience working in geographically diverse organizations
• Ability to work independently and proactively
• Must be able to work between 9:00 am - 5:00 pm CET