PMO Assistant

NTT DATA Europe & Latam; Arlington (VA); On-site; USD 62,000 - 76,000; Full time

Job summary

NTT DATA is seeking a PMO Assistant to support the IT project portfolio through governance, reporting, data quality, and project coordination activities in Arlington. The role focuses on maintaining portfolio information, tracking milestones, risks, and action items, and preparing dashboards and executive reports.

Responsibilities include overseeing the portfolio in line with metrics, monitoring health indicators, and collaborating with project managers to improve delivery reporting.

Qualifications

• 2+ years supporting a PMO or project portfolio reporting.
• Experience creating dashboards and executive-level presentations.
• Proficient with MS Office Suite (Excel, PowerPoint, Word, Teams).
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Support oversight of IT project portfolio in line with Global IT metrics and standards.
• Monitor status, milestones, risks, issues, and health indicators for accurate portfolio reporting.
• Assist in preparing PMO scorecards, dashboards, portfolio reports, and executive presentations.
• Partner with project managers to improve the quality and integrity of project delivery reporting.
• Coordinate with project managers to collect updates and ensure timely milestone reporting.
• Support PMO demand management processes including intake, validation, and prioritization.
• Maintain and validate project information in IT Portfolio Management tools (Clarity, future platforms).
• Assist in documenting PMO procedures, standards, reporting processes, and training materials.
• Support process improvements to enhance reporting accuracy and governance metrics.

Skills

PMO reporting

MS Office

Analytical skills

Attention to detail

Verbal & written communication

Education

Bachelor's degree in business administration / IT / PM / Finance

PM certifications (PMP / CAPM / PMI-PBA)

Tools

Clarity PPM

ServiceNow PPM

Power BI

Job description

Contract Rate: $45-55per hour in USD. Final rate will be determined based on relevant experience and overall fit for the position

NTT DATA is seeking a PMO Assistant to support our client’s IT project portfolio through governance, reporting, data quality, and project coordination activities. This role is focused on helping project managers maintain accurate portfolio information, track milestones, risks, and action items, and prepare dashboards, scorecards, and executive-level reporting that support visibility across active IT initiatives.

Responsibilities:

• Support oversight of the IT project portfolio in alignment with Global IT metrics, processes, and industry standards.
• Monitor project status, milestones, risks, issues, and project health indicators to support accurate portfolio reporting.
• Assist in the preparation and validation of PMO scorecards, dashboards, portfolio reports, and executive presentations.
• Partner with project managers to improve the quality and integrity of project delivery reporting.
• Coordinate with project managers to collect project updates and ensure timely reporting of milestones, risks, and key deliverables.
• Support PMO demand management processes, including demand intake, validation, prioritization support, and portfolio analysis.
• Maintain and validate project information within IT Project Portfolio Management tools, including Clarity and future platforms.
• Assist in documenting PMO procedures, standards, reporting processes, and training materials.
• Support process enhancements that improve reporting accuracy, governance compliance, and PMO performance metrics.

Required Experience:

• 2+ years of experience supporting a PMO, project portfolio management function, project reporting team, or project administration environment.
• Experience working with project portfolio management tools such as Clarity PPM, ServiceNow PPM, or similar platforms.
• Strong proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word and Teams.
• Experience creating reports, dashboards, and executive-level presentations.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.

Nice-to-Have:

• Experience supporting IT project portfolios and governance processes.
• Knowledge of portfolio management, demand management, project lifecycle methodologies, and PMO best practices.
• Experience with Power BI or visualization/reporting tools.
• Familiarity with IT financial tracking and capital project governance processes.

Education & Certifications:

• Bachelor’s degree in business administration, Information Technology, Project Management, Finance, or a related discipline; equivalent experience may be considered.
• PMP, CAPM, PMI-PBA, or similar project management certification.

About NTT DATA

NTT DATA is a Top 5 global IT services provider with more than 190,000 professionals across 50+ countries. We combine industry expertise with capabilities in consulting, technology, AI, cloud, applications, infrastructure, and connectivity to help organizations innovate, optimize, and transform. Through responsible innovation, we deliver meaningful business outcomes, accelerate client success, and create a positive impact on society.

Equal Opportunity Employer

NTT DATA is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action-Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. NTT DATA is an Equal Opportunity Employer Male/Female/Disabled/Veteran and a VEVRAA Federal Contractor.