PMO Assistant

NTT DATA, Europe & LATAM, Branch in USA, Inc.; Arlington (VA); On-site; USD 62,000 - 76,000; Full time

Job summary

NTT DATA is seeking a PMO Assistant to support our client’s IT project portfolio through governance, reporting, data quality, and project coordination activities. This role focuses on helping project managers maintain accurate portfolio information, track milestones, risks, and action items, and prepare dashboards and executive-level reporting.

The ideal candidate will have 2+ years of PMO experience, proficiency with Clarity PPM or ServiceNow PPM, and strong skills in MS Office and Power BI.

Qualifications

• 2+ years of PMO/support experience in a PMO or project reporting team.
• Experience with PMO tools such as Clarity PPM or ServiceNow PPM.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Teams).
• Experience creating reports, dashboards and executive-level presentations.
• Strong organizational, analytical and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.

Responsibilities

• Oversee IT project portfolio aligned to Global IT metrics, processes and standards.
• Monitor status, milestones, risks, issues, and health indicators for accurate reporting.
• Prepare and validate PMO scorecards, dashboards, portfolio reports, and executive presentations.
• Collaborate with PMs to improve reporting quality and data integrity.
• Coordinate updates and timely reporting of milestones, risks and deliverables.
• Support demand management processes including intake, validation, prioritization and portfolio analysis.
• Maintain project data in IT PPM tools (Clarity and future platforms).
• Document PMO procedures, standards, reporting processes and training materials.
• Drive process improvements for reporting accuracy, governance compliance and PMO metrics.

Skills

PMO experience

MS Office

Communication

Analytical skills

Prioritization

Education

Bachelor's degree or higher in business/IT/PM

PM Certification (PMP/ CAPM/ PMI-PBA)

Tools

Clarity PPM

ServiceNow PPM

Power BI

Job description

Contract Rate: $45-55per hour in USD. Final rate will be determined based on relevant experience and overall fit for the position

NTT DATA is seeking a PMO Assistant to support our client’s IT project portfolio through governance, reporting, data quality, and project coordination activities. This role is focused on helping project managers maintain accurate portfolio information, track milestones, risks, and action items, and prepare dashboards, scorecards, and executive-level reporting that support visibility across active IT initiatives.

Responsibilities:

• Support oversight of the IT project portfolio in alignment with Global IT metrics, processes, and industry standards.
• Monitor project status, milestones, risks, issues, and project health indicators to support accurate portfolio reporting.
• Assist in the preparation and validation of PMO scorecards, dashboards, portfolio reports, and executive presentations.
• Partner with project managers to improve the quality and integrity of project delivery reporting.
• Coordinate with project managers to collect project updates and ensure timely reporting of milestones, risks, and key deliverables.
• Support PMO demand management processes, including demand intake, validation, prioritization support, and portfolio analysis.
• Maintain and validate project information within IT Project Portfolio Management tools, including Clarity and future platforms.
• Assist in documenting PMO procedures, standards, reporting processes, and training materials.
• Support process enhancements that improve reporting accuracy, governance compliance, and PMO performance metrics.

Required Experience:

• 2+ years of experience supporting a PMO, project portfolio management function, project reporting team, or project administration environment.
• Experience working with project portfolio management tools such as Clarity PPM, ServiceNow PPM, or similar platforms.
• Strong proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word and Teams.
• Experience creating reports, dashboards, and executive-level presentations.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.

Nice-to-Have:

• Experience supporting IT project portfolios and governance processes.
• Knowledge of portfolio management, demand management, project lifecycle methodologies, and PMO best practices.
• Experience with Power BI or visualization/reporting tools.
• Familiarity with IT financial tracking and capital project governance processes.

Education & Certifications:

• Bachelor’s degree in business administration, Information Technology, Project Management, Finance, or a related discipline; equivalent experience may be considered.
• PMP, CAPM, PMI-PBA, or similar project management certification.

Required Equipment: This role requires the use of a personal laptop. Candidates must be comfortable with company security software and device management tools being installed on their laptop as part of the onboarding process and for the duration of the engagement.

About NTT DATA

NTT DATA is a Top 5 global IT services provider with more than 190,000 professionals across 50+ countries. We combine industry expertise with capabilities in consulting, technology, AI, cloud, applications, infrastructure, and connectivity to help organizations innovate, optimize, and transform. Through responsible innovation, we deliver meaningful business outcomes, accelerate client success, and create a positive impact on society.

Equal Opportunity Employer

NTT DATAis committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action-Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.NTT DATA is an Equal Opportunity Employer Male/Female/Disabled/Veteran and a VEVRAA Federal Contractor.