Platting Assistant

Mat-Su Borough — Planning; Palmer (AK); On-site; USD 52,000 - 76,000; Full time

Job summary

Mat-Su Borough Planning is seeking an Administrative Specialist to support platting operations in Palmer, Alaska. The role emphasizes accuracy in recordkeeping, correspondence handling, and database entry for subdivision cases.

Qualifications include an Associate’s degree (or equivalent experience) and three years in related work. The position requires a valid Alaska driver’s license, ICS courses within 90 days, and successful pre-employment checks, including a drug screen.

Qualifications

• Associate’s degree required; high school diploma with equivalent experience may substitute on a year-for-year basis.
• Three years of experience in the occupational field to understand major duties.
• Preferred experience in real estate, survey, title work, drafting, property law, engineering, public administration, GIS, or land development.

Responsibilities

• Conducts research and responds to inquiries within the scope of responsibility, including assisting in processing invoices/refunds.
• Receives and reviews correspondence, plats, resolutions, minutes, and other documents for accuracy and completeness.
• Reviews and approves proposed subdivision and road names.
• Enters platting cases and updates to an electronic database.
• Prepares correspondence, memoranda, public notices, subdivision agreements, and other documents.
• Manages road name change process and platting records; coordinates waiver and funds release processes.
• Tracks plat statistics and maintains platting seals and attestations; drives to Anchorage for recordation as needed.

Skills

Recordkeeping

Customer service

Data entry

Geographic information systems

Education

Associate's degree in a related field

Job description

Job Summary

This position provides administrative support for the department's platting operations.

Work is performed and duties are carried out in accordance with established Borough core values: Accountability, Customer Focus, Dedication, Integrity, Responsiveness and Teamwork.

Pay Grade

I1 - I5 - DOE

Minimum Requirements

Associate’s degree in a course of study directly related to the occupational field. High School diploma or equivalent and any combination of post-secondary education or experience which provides the expertise required to perform effectively the functions of the position may substitute for the Associate degree on a year-for-year basis.

Three years of experience in the occupational field, sufficient to understand the major duties of the position. Relevant experience includes demonstrating recordkeeping, creating and maintenance of records and files, customer service skills, and data entry. Experience in real estate, survey, title work, drafting, property law, engineering, public administration, geographic information systems, or land development is preferred.

Possession of a valid driver’s license issued by the State of Alaska for the type of vehicle or equipment operated. Must be at least 19 years of age with one (1) year of driving experience.

Completion of Incident Command System (ICS) courses, ICS 100 and IS 700, within ninety (90) days of hire.

Must successfully pass a pre-employment

background check and

drug screen.

Duties/Responsibilities

Conducts research and responds to internal and external inquiries within the scope of responsibility including assisting in processing invoices/refunds to customers; builds and maintains customer satisfaction with services offered by the organization.

Receives and reviews a variety of correspondence, plats, resolutions, minutes, and other documents for accuracy and completeness.

Reviews and approves proposed subdivision and road names.

Enters platting cases and updates to an electronic database.

Prepares a variety of correspondence, memoranda, public notices, subdivision agreements, and other documents.

Manages the road name change process.

Manages non-conforming split property files; conducts research and determines best course of action.

Manages platting records in coordination with administrative staff.

Manages the platting waiver process.

Tracks and coordinates the release of subdivision agreement funds.

Coordinates the plat re-file process.

Tracks and maintains plat mylars.

Tracks and maintains platting statistics; creates and maintains a variety of statistical reports.

Maintain Platting Seal and attest to official signature.

Processes final plats and other documents through recordation by driving to Anchorage once or more a week.

Responds to requests for comments concerning other Borough department land activities, such as foreclosures, land sales, and the creation of local improvement districts.

Manages physical to digital conversion of Platting files and associated record keeping.

Creates and updates maps in electronic formats.

In the absence of Platting Division Administrative Specialist, assists with board preparation and meetings.

Distributes recorded documents to appropriate Borough departments.

Performs related duties.