Platting Assistant

Matanuska-Susitna Borough; Palmer (AK); On-site; USD 55,000 - 75,000; Full time

Job summary

Matanuska-Susitna Borough in Alaska seeks an Administrative Specialist to support the Platting Division. This position handles records, prepares notices, coordinates road name changes, and processes subdivision documents, with occasional driving to Anchorage for recordation.

Qualifications include an Associate degree (or equivalent), a high school diploma, and at least three years of related experience in recordkeeping, customer service and data entry, plus a valid Alaska driver’s license and

Qualifications

• Associates degree in a field related to the job; may substitute with equivalent coursework/experience on a year-for-year basis.
• High School diploma or equivalent, plus any combination of education/experience that provides the required expertise.
• Three years of field experience with recordkeeping, file maintenance, customer service, and data entry.

Responsibilities

• Conduct research and respond to inquiries; assist in processing invoices/refunds and maintain customer satisfaction.
• Review correspondence, plats, resolutions, minutes, and other documents for accuracy.
• Review and approve proposed subdivision and road names.
• Enter platting cases and updates to an electronic database.
• Prepare correspondence, memoranda, public notices, subdivision agreements, and other documents.
• Manage road name changes and platting records coordination.
• Handle non-conforming split property files and research actions.
• Coordinate platting waiver processes and release of subdivision funds.
• Coordinate plat re-file and track plat mylars; maintain statistics and reports.
• Maintain Platting Seal and attest to official signature.

Skills

Recordkeeping

Customer service

Data entry

Research

Education

Associate degree in a related field

High School diploma or equivalent

Tools

Electronic database

Maps in electronic formats

GIS

Job description

This position provides administrative support for the department's platting operations.

Work is performed and duties are carried out in accordance with established Borough core values: Accountability, Customer Focus, Dedication, Integrity, Responsiveness and Teamwork.

I1 - I5 - DOE

Associate’s degree in a course of study directly related to the occupational field. High School diploma or equivalent and any combination of post-secondary education or experience which provides the expertise required to perform effectively the functions of the position may substitute for the Associate degree on a year-for-year basis.

Three years of experience in the occupational field, sufficient to understand the major duties of the position. Relevant experience includes demonstrating recordkeeping, creating and maintenance of records and files, customer service skills, and data entry. Experience in real estate, survey, title work, drafting, property law, engineering, public administration, geographic information systems, or land development is preferred.

Possession of a valid driver’s license issued by the State of Alaska for the type of vehicle or equipment operated. Must be at least 19 years of age with one (1) year of driving experience.

Completion of Incident Command System (ICS) courses, IC 100 and IS 700, within ninety (90) days of hire.

Must successfully pass a pre-employment background check and drug screen.

• Conducts research and responds to internal and external inquiries within the scope of responsibility including assisting in processing invoices/refunds to customers; builds and maintains customer satisfaction with services offered by the organization.
• Receives and reviews a variety of correspondence, plats, resolutions, minutes, and other documents for accuracy and completeness.
• Reviews and approves proposed subdivision and road names.
• Enters platting cases and updates to an electronic database.
• Prepares a variety of correspondence, memoranda, public notices, subdivision agreements, and other documents.
• Manages the road name change process.
• Manages non-conforming split property files; conducts research and determines best course of action.
• Manages platting records in coordination with administrative staff.
• Manages the platting waiver process.
• Tracks and coordinates the release of subdivision agreement funds.
• Coordinates the plat re-file process.
• Tracks and maintains plat mylars.
• Tracks and maintains platting statistics; creates and maintains a variety of statistical reports.
• Maintain Platting Seal and attest to official signature.
• Processes final plats and other documents through recordation by driving to Anchorage once or more a week.
• Responds to requests for comments concerning other Borough department land activities, such as foreclosures, land sales, and the creation of local improvement districts.
• Manages physical to digital conversion of Platting files and associated record keeping.
• Creates and updates maps in electronic formats.
• In the absence of Platting Division Administrative Specialist, assists with board preparation and meetings.
• Distributes recorded documents to appropriate Borough departments.
• Performs related duties.