Plant Procurement Specialist

Summerhill Landscapes, Inc.; New York, Northern (NY, KY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Summerhill Landscapes, Inc. is seeking a Purchasing Specialist to manage sourcing, pricing, and purchasing of plant materials and landscape hard goods for multiple projects.

You will generate purchase orders in the ERP, align vendor sales orders with sourcing standards, and collaborate with internal teams to meet deadlines and material specs. The role involves visiting nurseries to select plant material, documenting size and availability, and linking POs to project numbers for accurate costing.

Qualifications

• ERP experience required
• Excellent communication skills and be highly organized with documentation of purchase orders, load dockets, and invoices
• Previous experience in purchasing, procurement or supply chain with in-depth plant knowledge preferred
• Positive attitude and a motivated team player
• Strong team collaboration with focus on meeting deadlines and timely project completion
• Ability to work independently and with others in a fast-paced environment
• Excellent oral and written communication
• Proficient in using Microsoft Office Programs

Responsibilities

• Manage sourcing, pricing, and purchasing of plant materials and landscape hard goods
• Generate purchase orders in the ERP system and ensure vendor sales orders align with sourcing standards and project requirements
• Collaborate with internal departments to meet project deadlines and material specifications
• Visit nurseries to hand-select plant material, document size, availability, and take reference photos
• Link purchase orders to project numbers and sales order line items for accurate job costing
• Coordinate delivery or pick-up schedules with suppliers and internal Logistics Department; maintain the company delivery calendar
• Negotiate pricing and terms with vendors to ensure cost-effectiveness and quality
• Provide timely updates on the status of open purchase orders in a fast-paced environment
• Cultivate and maintain long-term relationships with trusted vendors and suppliers
• Assist in generating and maintaining various purchasing and procurement reports
• Adapt to seasonal demands and work flexible hours in varied weather conditions

Skills

Communication

Organization

Documentation

Purchasing experience

Team player

Team collaboration

Independent work

MS Office

Oral & written communication

Tools

ERP system

MS Office

Job description

• Manage the sourcing, pricing, and purchasing of plant materials and landscape hard goods
• Generate purchase orders in the ERP system and ensure the vendor sales orders align with the sourcing standards and project requirements
• Work closely with our internal departments to meet project deadlines and material specifications
• Visit nurseries to hand-select top-quality plant material: document size, availability, and take reference photos
• Ensure accurate job costing by linking purchase orders to project numbers and sales order line items
• Coordinate delivery or pick-up schedules with suppliers and our internal Logistics Department; maintain the company delivery calendar
• Negotiate pricing and terms with vendors to ensure cost-effectiveness and quality.
• Provide timely updates on the status of open purchase orders in a fast-paced, dynamic environment
• Cultivate and maintain long-term relationships with trusted vendors and suppliers to ensure consistent quality and reliable sourcing
• Assist in generating and maintaining various purchasing and procurement reports to support internal planning and decision making.
• Adapt to Seasonal demands and work flexible hours in varied weather conditions to meet the fluctuating demands of the landscape and horticulture industry

Qualifications

• ERP experience required
• Must have excellent communication skills and be highly organized and efficient with documentation of purchase orders, load dockets, and invoices
• Previous experience in purchasing, procurement or supply chain with in-depth plant knowledge preferred
• Looking for a positive attitude and a motivated individual who is a team player
• Strong team collaboration skills with a focus on meeting deadlines and ensuring timely project completion
• Ability to work independently and with others in a fast-paced environment.
• Excellent communication skills – oral and written
• Proficient in using Microsoft Office Programs