Plant Procurement Coordinator - Landscape Division

HOMESTEAD GARDENS INC; Davidsonville (MD); On-site; USD 17,000 - 28,000; Full time

Job summary

HOMESTEAD GARDENS INC. in Davidsonville, MD is seeking a Plant Procurement Coordinator to source, order, and verify plant materials for installation projects. The role emphasizes accuracy, on-time delivery, and quality before reaching the job site.

You will collaborate with Wholesale, Horticultural Supply, and Retail teams to manage plant orders, substitutions, and timely fulfillment, ensuring projects stay on schedule.

Qualifications

• Proven ability to manage multiple plant procurement projects.
• Experience with nursery materials and plant sourcing.
• Excellent attention to detail and quality control.
• Strong communication across departments.

Responsibilities

• Plant Ordering & Management: Place and manage plant orders using POS software and Eagle Browser; submit orders for wholesale fulfillment at least two weeks before installation; update orders as project changes or substitutions arise; maintain accurate order records and assign orders to jobs and schedules.
• Inventory & Quality Control: Identify, tag, and verify plant materials in nursery inventory; ensure plants are pulled, staged, and ready for installation; inspect plant quality and confirm order accuracy; uphold quality standards.
• Communication & Coordination: Partner with Wholesale, Horticultural Supply, and Retail teams to ensure timely fulfillment; communicate plant availability, substitutions, and updates to designers; coordinate transfers and resolve issues.
• Plant Sourcing & Substitutions: Recommend suitable alternatives when requested plants are unavailable; ensure substitutions meet project specs and size requirements; obtain approvals for upsized substitutions; source materials from local nurseries.
• Operational Support: Monitor inventory levels and availability; anticipate shortages and identify alternative sourcing solutions; support project timelines and installation readiness.

Skills

Organizational skills

Time management

Attention to detail

Communication

Cross-functional collaboration

Tools

POS software

Eagle Browser

Job description

Job DetailsJob Location: Davidsonville, MD 21035Position Type: Full TimeSalary Range: $18.00 - $20.00 Hourly

Plant Procurement Coordinator

Join Our Landscape Team

We are seeking a detail-oriented Plant Procurement Coordinator to support our Landscape Division by sourcing, ordering, tracking, and verifying plant materials for installation projects. This role ensures materials are accurate, available on time, and meet quality standards before reaching the job site.

The ideal candidate is proactive, organized, and skilled at coordinating with suppliers and internal teams to keep projects on schedule.

Key Responsibilities

Plant Ordering & Management

• Place and manage plant orders using POS software and Eagle Browser.
• Submit orders for wholesale fulfillment at least two weeks before installation.
• Update orders as project changes or substitutions arise.
• Maintain accurate order records and assign orders to jobs and schedules.

Inventory & Quality Control

• Identify, tag, and verify plant materials in nursery inventory.
• Ensure plants are pulled, staged, and ready for installation.
• Inspect plant quality and confirm order accuracy.
• Uphold our quality standard: "If you wouldn't plant it at your own home, do not send it out."

Communication & Coordination

• Partner with Wholesale, Horticultural Supply, and Retail teams to ensure timely fulfillment.
• Communicate plant availability, substitutions, and updates to landscape designers.
• Coordinate transfers and resolve fulfillment issues.

Plant Sourcing & Substitutions

• Recommend suitable alternatives when requested plants are unavailable.
• Ensure substitutions meet project specifications and size requirements.
• Obtain approvals for upsized substitutions when needed.
• Source materials from local nurseries and coordinate inventory transfers.

Operational Support

• Monitor inventory levels and availability.
• Anticipate shortages and identify alternative sourcing solutions.
• Proactively support project timelines and installation readiness.

QualificationsRequired

• Strong organizational and time management skills.
• Excellent attention to detail and commitment to quality.
• Ability to effectively communicate and collaborate across departments.
• Ability to manage multiple projects and deadlines simultaneously.

Preferred

• Experience with inventory management systems or POS software.
• Knowledge of plant materials, including trees, shrubs, perennials, and annuals.
• Previous experience in nursery operations, landscaping, horticulture, purchasing, or procurement.

Key Competencies

• Problem-solving and adaptability.
• Strong communication and coordination skills.
• Quality-focused mindset.
• Proactive planning and execution.
• Accuracy and attention to detail.
• Ability to work independently and as part of a team.

Work Environment

• Combination of indoor office work and outdoor nursery inspections.
• Regular walking throughout nursery grounds.
• Ability to work around and handle plant materials.
• Exposure to varying weather conditions during outdoor inspections and inventory reviews.

Why Join Us?

You will play a vital role in ensuring landscape projects are completed on time with healthy, high-quality plant material. This position offers an opportunity to combine organization, problem-solving, horticultural knowledge, and teamwork in a fast-paced and rewarding environment.