Plant Operations Administrative Coordinator

Inside Higher Ed; Brunswick (GA); On-site; USD 42,000 - 63,000; Full time

Job summary

A college in Georgia is seeking a Plant Operations Administrative Coordinator to manage administrative and operational support for facilities. The role involves maintaining work order systems, managing purchasing processes, and overseeing vehicle fleet operations. Candidates should possess a Bachelor's degree or equivalent experience, along with over three years of relevant experience. This full-time role offers a chance to contribute significantly to campus operations.

Qualifications

• Must possess a current valid driver license with an acceptable driving record.
• More than three years of related experience required.
• Experience with State of Georgia purchasing processes preferred.
• Must meet MVR and background checks as required.

Responsibilities

• Maintain the work order management system and dispatch service calls.
• Serve as the P-Card holder for Plant Operations.
• Purchase equipment and prepare requisitions.
• Manage the college’s vehicle fleet and maintain service records.
• Purchase equipment, materials, and supplies; assist in bids and vendor contracts.
• Prepare and monitor requisitions, bid documents, and vendor records.
• Enter bid information into the Georgia Procurement Registry.
• Review departmental timecards for accuracy.
• Manage college vehicle fleet and schedule maintenance.
• Support fleet usage, track charges, and maintain fleet records.
• Perform related duties as assigned.

Skills

Organizing and prioritizing work responsibilities

Decision making and problem solving

Interpersonal relations

Oral and written communication

Knowledge of job-related software programs

Education

Bachelor's degree or equivalent experience

Job description

Plant Operations Administrative Coordinator

Inside Higher Ed is looking for a Plant Operations Administrative Coordinator to support the Department of Facilities & Plant Operations at the College of Coastal Georgia (CCGA) Main Campus in Brunswick, Georgia. This is a regular, full‑time, essential personnel position.

Job ID: 292082 | Location: CCGA – Main Campus (Brunswick, GA) | Employment type: Permanent | Full/Part Time: Full‑Time

About Us

The College of Coastal Georgia is an undergraduate college in the University System of Georgia, serving approximately 3,400 students with more than 200 employees. It offers a range of baccalaureate degrees and career associate degrees and focuses on inclusive, community‑based education.

Job Summary

This position coordinates the administrative, purchasing, and operational support activities for the Department and is designated by the institution as essential personnel.

Responsibilities

• Maintain the work order management system and dispatch service calls to appropriate personnel.
• Serve as the P‑Card holder for Plant Operations, ensuring compliance with college, USG, and state purchasing regulations; maintain records and reconcile transactions monthly.
• Purchase equipment, materials, and supplies; prepare purchase requisitions and vendor contracts; assist in the bid process for plant operations departments.
• Prepare and monitor purchase requisitions, bid documents, and vendor records for plant operations.
• Enter bid information into the Georgia Procurement Registry.
• Review and verify departmental electronic timecards.
• Manage the college’s vehicle fleet, scheduling routine maintenance and repairs, maintaining accurate service records, and ensuring vehicles are safe and operational.
• Support fleet usage, coordinate reservations, track departmental charges, and maintain the fleet management system to support efficient and compliant operations.
• Perform related duties as assigned.

Required Qualifications

Educational Requirements

Bachelor’s degree OR an equivalent combination of education and relevant experience.

Other Required Qualifications

• Must possess a current valid driver license with an acceptable driving record and successfully pass an annual Motor Vehicle Report (MVR) review.
• Must successfully pass a credit check.

Required Experience

• More than three years of related experience.

Preferred Qualifications

• Experience with State of Georgia, USG or other governmental purchasing processes.

Knowledge, Skills, & Abilities

Knowledge

• Knowledge of computers and job‑related software programs.
• Knowledge of state and agency purchasing policies and procedures.
• Knowledge of distribution, warehousing and materials handling principles.
• Knowledge of accounting and budget management principles.
• Knowledge of inventory management principles.
• Knowledge of University System of Georgia policies and procedures.
• Knowledge of college policies and procedures.

Skills

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• Skill in organizing, prioritizing, and delegating work responsibilities.
• Skill in decision making and problem solving.
• Skill in interpersonal relations and dealing with the public.
• Skill in oral and written communication.

Contact Information

For more information or questions, contact the Department of Human Resources at (912) 279‑5740 or email [e-mail].

Equal Employment Opportunity

CCGA provides equal opportunities to all employees and applicants without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability. Individuals requiring reasonable accommodations under the Americans with Disabilities Act should notify Human Resources at 912‑279‑5740.

Conditions of Employment

Applicants must complete a background investigation and legal authorization to work in the U.S. Offer is contingent upon satisfactory results, including a criminal background check, credit check, and drug screening as applicable.