Coordinator for Events and Auxiliary Services

Inside Higher Ed; Brunswick (GA); On-site; USD 40,000 - 60,000; Full time

Job summary

A college in Georgia is seeking a Coordinator for Events and Auxiliary Services. This role involves overseeing event logistics, vendor management, and auxiliary services for student success. Candidates need a degree related to the field and relevant experience. The position requires flexible hours, including nights and weekends. The college fosters a diverse and inclusive environment.

Qualifications

• Minimum of 1 year related experience required.
• Experience in event management and/or higher education auxiliary services preferred.

Responsibilities

• Provide services for college's third-party events.
• Develop and organize marketing plans for auxiliary services.
• Oversee vending contractors and verify product quality.
• Assist in coordinating event setups and provide customer service.
• Maintain communication with vendors and third-party clients.

Skills

Event scheduling principles

Reporting and data management

Budget development and management

Interpersonal relations

Oral and written communication

Problem solving

Education

Baccalaureate degree related to occupational field

Degree in Hospitality or Event management

Job description

Overview

Job Title: Coordinator for Events and Auxiliary Services
Location: CCGA- Main Campus (Brunswick)
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 291279

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About Us

Join our Team at the College of Coastal Georgia.

Located on the southeast Atlantic coast in Brunswick, midway between Savannah, Georgia and Jacksonville, Florida, the College of Coastal Georgia is an undergraduate college in the University System of Georgia with an additional outreach through the Camden Center in Kingsland, Georgia. The College provides an affordable and interactive education in the natural beauty and abundant sunshine of Georgia\'s Golden Isles, an area noted for world-class golf courses and resorts as well as amazing diversity of maritime habitats, wildlife and sea creatures.

Location: Our campus is located at One College Drive Brunswick, GA 31520.

Job Summary

This position is responsible for providing services for the college\u2019s third party events and auxiliary services. Will be required to work nights and weekends.

Responsibilities

1. Works with the Dual Enrollment program and bookstore to provide materials needed for student success and submit payment requests for the materials. Provides monthly data and financial reporting for each auxiliary unit and sales and services accounts including the Southeast Georgia Conference Center and the Coastal Community Center for the Arts.
2. Develops and organizes marketing plans and events for auxiliary services for the campus. Maintain the Events and Auxiliary Services webpage.
3. Oversees the vending contractors and verifying campus vending machines to ensure product quality, quantity and operations.
4. Reviews dining menu options to ensure quality menus for all dietary needs and work as liaison between students and dining services as needed.
5. Collects feedback on events and auxiliary services programs. Shares feedback with appropriate administrators to ensure campus and customer satisfaction.
6. Assists with the coordination and oversight of event setups, including front of house and back of house, attends events to provide customer service as needed.
7. Coordinates the purchase of office and conference center supplies.
8. Maintain communication with vendors and third-party clients.
9. Performs related duties as assigned.

Required Qualifications

Educational Requirements

• Baccalaureate degree in a course of study related to the occupational field required.

Required Experience

• More than one year of related experience required

Preferred Qualifications

Additional Preferred Qualifications

• Certified Auxiliary Services Professional (CASP) designation.
• Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP)

Preferred Educational Qualifications

• Degree in Hospitality or Event management

Preferred Experience

• More than 3 years of related experience in the field of event management and/or higher education auxiliary services.

Knowledge, Skills, & Abilities

Knowledge

• Knowledge of event scheduling principles.
• Knowledge reporting and data management.
• Knowledge of budget development and management principles.
• Knowledge of college policies and procedures.
• Knowledge of computers and job related software programs.
• Knowledge of University System of Georgia policies and procedures.

Skills

• Skill to make timely decisions.
• Skill in decision making and problem solving.
• Skill in interpersonal relations and in dealing with the public.
• Skill in oral and written communication.
• Skill and ability to attend events after hours and on weekends.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

• Successful completion of background investigation and legal authorization to work in the US prior to employment

Offers of employment are contingent upon completion of background investigation including a criminal background check demonstrating your eligibility for employment with the College of Coastal Georgia, as determined by the College of Coastal Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable a satisfactory credit check, Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statues, rules and regulations of this college and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

College of Coastal Georgia is a Tobacco and Smoke-Free Community

Equal Employment Opportunity

The College of Coastal Georgia provides equal opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the American with Disabilities Act to participate in the search process should notify Human Resources at 912-279-5740.

Other Information

The vision of the College is to be a college of choice for students within Georgia and beyond, providing an outstanding education for tomorrow\'s leaders and citizens through service-learning, global awareness and engaged entrepreneurship. With a strong emphasis on student retention, progression and timely graduation, the College offers over 20 baccalaureate degrees, as well as a few career associate degrees. Approximately 3,400 students are served by more than 200 employees. CCGA is an active participant in the Complete College Georgia initiative designed to support community partnerships and develop the critical thinking, problem-solving and communication skills necessary to address the challenges of 21st century economic development and community wellbeing. For more information, visit the College website: http://www.ccga.edu

Background Check

Standard / Motor Vehicle Report