Plant Operations Admin & Training Coordinator

CertainTeed; Lynchburg (VA); On-site; USD 50,000 - 65,000; Full time

Job summary

CertainTeed in Lynchburg, VA is seeking a Plant Administrator to support the Plant Leadership Team and site departments, coordinating office operations, onboarding, training records, and plant communications to keep manufacturing safe, compliant, and efficient.

You will manage training rotations, track completion, prepare compliance reports, maintain records, and serve as a primary contact for employees, vendors, and contractors, with focus on HR, safety, quality, and operations.

Qualifications

• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and other business systems.
• Strong communication, organization, planning, presentation, and relationship-building skills.
• Ability to manage multiple priorities, work independently, maintain confidentiality, analyze data, and prepare reports.
• Ability to coordinate training programs, maintain accurate records, and support employees at all organizational levels.

Responsibilities

• Provide administrative support to the Plant Manager, Plant Leadership Team, and site departments.
• Prepare reports, presentations, correspondence, meeting materials, and plant communications.
• Coordinate meetings, visitors, travel, catering, conference rooms, and site events.
• Process receipts, invoices, purchase requisitions, expense reports, and other administrative transactions.
• Maintain office supplies, filing systems, plant records, and document-retention requirements.
• Organize and distribute SOPs, JSAs, work instructions, policies, forms, and employee communications.
• Serve as a primary contact for employees, vendors, visitors, and contractors.
• Maintain employee training, qualification, attendance, sign-off, and electronic learning records.
• Coordinate new-hire schedules, orientation materials, paperwork, badge access, and introductory meetings.
• Schedule required HR, Safety, Quality, Environmental, and Operations training.
• Track training completion, follow up on overdue requirements, and prepare compliance reports.
• Coordinate employee training rotations and prepare training materials, rosters, and evaluations.
• Support improvements to the plant’s training and qualification programs.
• Maintain confidential employee records and compliance documentation.
• Support recruiting, interview scheduling, onboarding, form management, payroll processing, and HR audits.
• Maintain controlled safety, environmental, and quality documents.
• Coordinate records and materials for audits, inspections, regulatory visits, contractor orientation, and compliance training.
• Track corrective actions and prepare safety communications, quality alerts, agendas, and meeting minutes.
• Assist the Safety and Quality teams with audits and compliance activities.
• Coordinate recognition programs, employee events, service awards, celebrations, and meetings.
• Support wellness, community outreach, and employee-engagement initiatives.
• Develop newsletters, bulletin boards, digital signage, and other plant communications.
• Perform other administrative and cross-functional duties as needed.
• High school diploma or GED.

Skills

MS Office suite

Communication

Organization

Planning

Presentation

Relationship building

Time management

Data analysis

Education

High school diploma or GED

Associate/Bachelor degree (preferred)

Tools

LMS

HRIS (UKG/Kronos)

SAP

Job description

CertainTeed in Lynchburg, VA is seeking a Plant Administrator to support the Plant Leadership Team and site departments, coordinating office operations, onboarding, training records, and plant communications to keep manufacturing safe, compliant, and efficient.

You will manage training rotations, track completion, prepare compliance reports, maintain records, and serve as a primary contact for employees, vendors, and contractors, with focus on HR, safety, quality, and operations.