Plant Office Administrator (Local Travel)

Vulcan Materials Company; Bolingbrook (IL); On-site; USD 50,000 - 57,000; Full time

Job summary

Vulcan Materials Company seeks an administrative professional to support the plant manager and handle accounting duties for a production facility in Bolingbrook, IL. The role includes closing processes, reporting, payroll timing, and liaison with HR and corporate departments.

The successful candidate will maintain various management systems and support budget planning. Qualifications include a high school diploma (two years college preferred) and at least one year in bookkeeping or

Qualifications

• Minimum of one year in bookkeeping, accounting or related experience.
• Experience in an administrative or clerical role.
• Strong knowledge of Microsoft Office and basic accounting principles.
• Solid math skills and good organizational abilities.
• Effective communication and customer service skills.

Responsibilities

• Perform daily plant administrative duties including purchase orders, payables, time cards, fuel usage and receipts, bank deposits, cost tracking and local reporting.
• Prepare month, quarter and year-end closing information and detailed margin/cost analyses, including variance research.
• Ensure timecards are accurate and payroll deadlines are met; monitor attendance trends.
• Keep plant systems updated timely (EMS, KPI, Gensuite, etc.).
• Process preventive maintenance items and manage work orders and inquiries.
• Track P-card expenses and support month-end close for P-cards.
• Develop mid- and end-of-month cost projects with variance explanations.
• Provide liaison support to HR, Payroll, Benefits, Safety, etc.; present findings as needed.
• Assist in site budgeting and monthly production planning; serve as plant contact and guest host.
• Back up scale clerk duties when necessary.
• Other duties as required.

Skills

Customer focus

Team player

Work ethic

Reliability

Customer service

Self-development

Education

High School diploma

2 years college preferred

Tools

Microsoft Office

Excel

G-Suite Docs/Sheets

Job description

JOB DESCRIPTION

This position provides key administrative support to the plant manager and performs a variety of office duties relating to the efficient operation of a Vulcan Materials production facility. Responsible for the processing of all daily and monthly accounting related information in a timely and accurate manner as required. This position will assist the location manager with various analyses of monthly financial statements and other duties as assigned. Ensures timely and accurate updates to various plant management reporting systems, pulls reports and conducts analysis of data to include identification of variances. Acts as the liaison with Division and Corporate departments (benefits, payroll, HR, etc.).

Essential Functions

• Perform a variety of daily plant administrative duties as required by plant manager or divisional accounting including purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager.
• Prepares month, quarter and year-end closing information based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements, to include researching and identifying variances as requested by location management.
• Ensures timecards are accurately completed, coded and approved timely to meet payroll closing schedules. Brings trends/concerns to plant management to include attendance tracking.
• Ensure plant systems are updated timely and accurately. This includes EMS, Plant Management, VPC Calculator, VCommerce, Gensuite, KPI, Lab Check, etc.
• Reviews, prints, and distributes preventative maintenance items, creates work orders, and addresses preventative maintenance service inquiries.
• Tracks p-card expenses, reclassing as needed, and ensuring timely and proper close out at month end. May support others in completing the month-end close of their p-cards.
• Develops mid and end of month cost projects to include variance explanations.
• Will research, document and resolve location business related problems as needed. Ensures plant manager is kept up to date. Present findings to the appropriate manager where and when needed.
• Acts as an employee advocate to liaison with HR, Plant Accounting, Safety, Health and Environments, Payroll, Benefits, etc.
• Supports the development of the site annual operating and capital budgets, as well as the monthly production planner.
• Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary.
• Other duties may be assigned as required.

Critical Competencies

• Customer Focus- Builds positive customer relationships and gains trust and respect, prioritizing their needs and using feedback to improve products and services.
• Team Player: Works cooperatively and effectively with team members to achieve shared goals, willingly assisting others and fostering a positive and productive team environment.
• Work Ethic- Committed to high-quality work, demonstrating professionalism, integrity, and personal responsibility in fulfilling job duties.
• Reliability and Punctuality- Dependable and consistent in meeting work expectations and deadlines. Demonstrates commitment and follow-through, with reliable performance and attendance.
• Customer Service - Understands, anticipates, and meets customer needs while ensuring a positive experience and building long-term relationships.
• Self-Development- Take initiative in continuously improving one’s skills, knowledge, and effectiveness to enhance performance and growth.

Salary Range

This is a salaried position. The salary range for this role, including the regional supplement, is between $50,000-$57,000 annually. When determining a candidate’s compensation, we consider a number of factors, including skillset, experience, job scope, and current market data.

Education

• High School diploma is required
• 2 years of college is preferred

Experience

• Minimum of one year in bookkeeping, accounting or related experience is required.
• Experience in an administrative or clerical role.

Knowledge, Skills, And Abilities

• Solid working knowledge of Microsoft Office to include Word and Excel, as well as G-Suite Docs and Sheets is required.
• Knowledge of common office practices, procedures, and use of office equipment are required.
• Must possess strong organizational skills, be able to prioritize and handle multiple tasks simultaneously.
• Good communication skills and customer service skills.
• Must possess a fundamental understanding of accounting principles.
• Must possess basic math skills focusing on accuracy.

Other Requirements

• Must be able to sit for long periods of time.
• Use of telephone, computers, cell phones and other electronic devices is essential.
• Must have the ability to use computerized equipment and technology
• Must be able to effectively manage multiple priorities simultaneously
• Must have a valid driver’s license
• Must be able to legally and safely operate a motor vehicle
• May have to do bending and reaching to file personnel folders and other materials.
• Must have the ability to lift up to 10 lbs.
• May involve exposure to conditions of dust, dirt and noise.

JD Disclaimer

Vulcan Materials Company is an equal opportunity employer.