Plant & Equipment Coordinator

CANAL & RIVER TRUST; United States; Hybrid; USD 36,000 - 43,000; Full time

Benefits offered by this job

Remote working

Hybrid/hub visits

Job summary

Canal & River Trust invites applications for a Plant & Equipment Coordinator (Hire Desk Coordinator) to support the Operations team. You will coordinate plant and fleet availability, manage enquiries, and ensure data accuracy across the Hire Desk system while providing technical advice.

The role offers remote working with occasional hub visits and regional catch ups. Candidates should be ready to work from home and travel to hubs as needed.

Qualifications

• NVQ Level III or HNC in a technical customer service related discipline.
• Substantial experience in customer service and administration.
• Experience logging issues and providing initial solutions support.
• Budget management experience and familiarity with SAP is beneficial.
• Proficient in Word processing and spreadsheets to write reports (Power BI, Excel).

Responsibilities

• Provide a plant scheduling service, matching resources to tasks considering geography and availability.
• Manage Hire Desk communications and provide technical advice for effective solutions.
• Maintain the equipment database with up-to-date records and amendments.
• Produce reports on plant usage, performance, and maintenance schedules.
• Support financial processes including ordering, invoicing and asset management.
• Assess maintenance requirements within budget and route complex issues to expert teams.

Skills

Customer service

Administration

Budget management

SAP

Power BI

Excel

Education

NVQ Level III

HNC

Tools

SAP

Power BI

Excel

Job description

Plant & Equipment Coordinator

Job Description

About the Trust

We're one of the UK’s biggest charities and we care for 2,000 miles of canals, rivers, docks and reservoirs because we believe life is better by water.We're looking for people who support our cause and want to make a difference for future generations. Could this be you?

Join Our Team: Hire Desk Coordinator (internal title) opportunity

Navigate your future and lock in your career as we keep our canals open and alive.

We are currently searching for a proactive Hire Desk Coordinator to join our Operations team. The Hire Desk provides floating and land base plant and equipment, with technical support for the Trust. Ensuring that our workboats, plant, and equipment are well maintained, serviced and available to meet the needs of our construction and customer operations teams requirements. Having a well-maintained fleet ensures the Trusts programme of works, volunteering opportunities and customer services needs are effectively and efficiently meet. The team also supported the hiring externally floating plant and equipment when required.

In this role you will be responsible for coordination of the Hire Desk to manage all customers enquiries, data management and national communications. This will include: matching resources to planned/unplanned projects and generating reports on plant usage, performance, condition and the repair and maintenance schedule. The post required is to predominantly support the teams that sit within Direct Services but will also be required to support other areas of Infrastructure & Programmes as and when required. As part of your role, you will have the opportunity to shadow our teams to understand their roles and the issues they can encounter.

Working Hours & Location

This vacancy will be offered on a remote working basis, with a requirement to attend our hub/office spaces as and when required for team working and meetings. It is therefore essential that applicants are able and willing to work effectively from home.

Our hubs include: Ellesmere Port, Hatton, Birmingham, Newark. Applicants would ideally be accessible to Long Eaton (NG10 1AU) for intermittent (one a month) catch ups with the wider team.

See our network map here: https://canalrivertrust.org.uk/enjoy-the-waterways/canal-and-river-network

Role Overview

The Hire Desk team assist in supporting the Trust’s aims to improve safety and increase the number of people using the waterways by managing the Trust’s fleet of workboats and land-based equipment, to ensure that the fleet is appropriate for the Trust’s needs, that standards are met and that capital investment is effectively delivered.

Key responsibilities

• Provide a plant scheduling service to the Trust, matching available resources to planned and reactive tasks, taking into account geography, the availability of suitable plant and external hire options.
• Manage the communications with all teams using Hire Desk ensuring that all enquiries are managed in a efficient, helpful and conscientious way. Provide technical advice to help develop effective solutions.
• Manage the equipment database for Hire Desk, ensuring all records are up to date. This will include data input, record keeping and record amendments.
• Provide analysis of data on the use of Hire Desk and its equipment through the production of reports, to give evidence for procurement, sale, maintenance and refurbishment of equipment. Also provide reports at the required frequency to provide information on performance such as: Plant utilisation rates; return to service durations following breakdown, number and nature of breakdowns etc.
• Provide financial management support to the Hire Desk team, under the guidance of the Finance Analysts, to ensure effective management of assets, ordering, creating invoices and other financial processes.
• Review, assess and prioritise basic maintenance and repair requirements for plant owned by the Trust in consideration of the available budget and client requirements, passing more complex issues through to expert teams, to ensure the overall availability of a fleet to meet the requirements of the Trust.

About You

Skills & Qualifications

Technical:

• NVQ Level III / HNC or equivalent in a customer service related discipline within a technical area
• Substantial experience in customer service area. Exposure to managing breakdowns, faults and relevant data is desirable.
• Substantial experience of administration. Working experience ordering working parts beneficial.
• Experience logging issues; offering initial solutions support where appropriate.
• Some knowledge of work safety management, i..e understanding/establishing faults & checking service.
• Proven budget management experience.
• Proven experience in SAP of benefit.
• Experienced in the use of word processing and spreadsheet software (Power BI, excel) to write reports - utilisation, issues, orders.

General:

• Communication skills that allow you to inform, help and advise customers clearly and professionally and liaise with other professionals.
• Listening skills and the ability to deal with difficult situations.
• Confidence, patience, politeness, tact and diplomacy, when addressing customer enquiries.
• Ability to work well under pressure; interpret and implement organisational policies, analyse and process complex technical data.
• Good personal presentation, especially when working with customers face to face.
• Demonstrable ability at a high level for all of the competencies at Level 1 of the Competency Framework.
• Comply with Canal & River Trust Health & Safety policy and defined standards, report incidents, accidents and near misses.
• To be aware of your own responsibilities regarding safeguarding and to support our commitment to providing safe environments and working practises that promote and protect the safety and welfare of children, young people and adults at risk at all time.

#INDLP

Our values

All of our jobs can be considered on a part time, flexible or job share basis.

At Canal & River Trust, we are committed to fair, transparent, and ethical recruitment practices. As part of our hiring process, we may use AI to analyse applications and support us work more efficiently. However, all hiring decisions – without exception - are made by our hiring managers.

Navigate your future and lock in your career as we keep our canals open and alive.

Find out more about us on our website: https://canalrivertrust.org.uk/about-us

Job Details

Pay Type: Salary

Hiring Min Rate: 29,670 GBP

Hiring Max Rate: 29,670 GBP