Plant Clerk

US Aggregates, LLC; Flat Rock (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

US Aggregates, a privately held stone and aggregate producer, seeks an organized administrative professional to support dispatch, ticketing, and site operations at our Illinois location. The role involves handling daily cash sales, reporting, and coordinating with sales and QA teams to maintain smooth operations.

You will assist with visitor management, safety compliance, and daily reporting while developing strong cross-functional relationships across teams within US Aggregates and Heritage

Qualifications

• High School GED or equivalent is required.
• Strong organizational skills and confidentiality.
• Ability to communicate with internal and external stakeholders.
• Ability to manage multiple projects under pressure.
• Proficient in Microsoft Office.

Responsibilities

• Back up dispatching and scheduling haulers for daily loads.
• Weighing and ticketing of trucks; verify daily tickets.
• Handle visitor check-ins and site safety for visitors.
• Process daily cash sales and maintain daily reports.
• Collaborate with sales team on quotes and status updates.
• Maintain daily CAPP reports and liaise with QC lab and plant manager.
• Manage purchase orders; assist with billing and invoicing.

Skills

Organizational skills

Confidentiality

Communication

Multitasking

Microsoft Office

Team collaboration

Process improvement

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Essential Functions

• Primary backup for dispatching, scheduling haulers for daily loads for your site, as needed.
• Responsible for all daily weighing and ticketing of trucks for the site.
• Check and verify daily tickets for accuracy.
• Responsible for all visitor check‑ins, safety requirements for visitors and site specific training for the site.
• Scanning and filing daily tickets.
• Responsible for processing all daily cash sales for the site.
• Responsible for updating and compiling daily CAPP report, submitting weekly/monthly to QC lab and plant manager for the site.
• Assist sales coordinator and sales team in communicating quote information or entering quotes as instructed.
• Assist sales coordinator and sales team with job updates, new things happening within the territory or location.
• Responsible for training all backup plant clerks for the site.
• Manage all PO's for territory, work with Area Manager and Plant Managers on billing, invoicing, and other items as needed.
• Assist with safety submissions as needed.
• Support sales team as appropriate on any customer issues.
• Offer support on key jobs status.
• Function as the liaison between the sales, operations and other appropriate internal teams to ensure seamless operation.
• Provide regular communication between sales and operations team.
• Partner with sales team to identify opportunities for improvement in communication on sales activity and job status.
• Provide accurate and prompt response to all customer inquiries.
• Handle daily phone calls, office mailing, faxing, general office filing.

Additional duties and responsibilities as assigned, including but not limited to continuously growing in alignment with the Company’s core values, competencies, and skills.

Education Qualifications

Required

High School or Equivalent GED

Skills and Abilities

• Possess outstanding organizational skills.
• Demonstrated ability to maintain confidential information.
• Strong ability to communicate with both internal and external individuals.
• Ability to work under pressure and manage multiple projects, while supporting multiple sales professionals.
• Proficient in Microsoft Office Suite of products.
• Demonstrated ability to build relationship and work in a collaborative and team based environment.
• Demonstrated ability to utilize technology to create streamlined processes and efficiency.

About US Aggregates

US Aggregates is a privately held, family-owned business headquartered in Indianapolis. With over 20 operations across Indiana, US Aggregates has been a customer-focused, innovative provider of high-quality essential stone, sand and gravel used in road construction, site prep and utilities, agriculture and erosion control. The company also specializes in industrial minerals like dolomitic and high-calcium products. Since 1967, US Aggregates has built a reputation for prioritizing safety, quality and community. US Aggregates is a part of The Heritage Group's family of companies. Learn more at https://www.usagg.com.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

#USAGG Heritage Construction + Materials provides diverse careers in road construction and material supply throughout the Midwest.

Here you can define your own path to success and build a career made to last.

Heritage Construction and Materials is a proud member of The Heritage Group family of companies. Explore all Heritage Group career opportunities here.

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