Plant Administrative Assistant

Schreiber Foods; Stephenville (TX); On-site; USD 23,000 - 40,000; Full time

Benefits offered by this job

ESOP retirement plan

Incentive pay twice a year

PTO from day one

Childcare assistance up to $5,000/year

Wellness incentive

Tuition reimbursement

Job summary

Schreiber Foods in Stephenville, TX seeks a Plant Administrative Assistant to provide comprehensive administrative support to the Plant Manager and Leadership Team. The role includes front desk duties, calendar management, meeting coordination, and handling confidential information with discretion.

The position is full-time with a flex shift and standard hours from 7:00am to 3:30pm, requiring testing and performance assessments as part of the interview process.

Qualifications

• High School Diploma or GED required.
• 3+ years in an office/administrative role.
• Ability to handle confidential information.
• Proficiency with Word, Excel and PowerPoint.

Responsibilities

• Provide administrative support to the Plant Manager and Leadership Team.
• Perform front desk duties, including telephone coverage and gate access.
• Coordinate meetings, take and distribute meeting minutes.
• Maintain plant calendar and agendas for events and visits.
• Prepare and type reports and maintain organizational charts.
• Handle confidential matters and assist in planning and mentoring activities.

Skills

MS Word

MS Excel

PowerPoint

Confidential data handling

Multitasking

Professional telephone skills

Education

High School Diploma/G.E.D.

Tools

Microsoft Office Suite

Job description

Job Description:

Position Title: Plant Administrative Assistant

Shift: Flex Schedule

Default hours 7:00am – 3:30pm

Division: Operations

Full Time: Yes

Department/Location: Stephenville

Title of Immediate Leader: Plant Manager

Base Rate: 10D

Up to $28.63

This is an interview-based position and requires additional testing. To be eligible for the interview process, a partner must not currently be under corrective action, must have received an overall rating of “Successful” or higher on their most recent annual performance assessment, attendance must be under 40 points, and must meet the testing and other requirements listed below.

Applicants must achieve the required scores on the following tests:

Test Required Score WPT-R 20

Microsoft Word 60

Microsoft Excel 60

Position Purpose

Provide administrative support to the Plant Manager and members of the Leadership Team. Responsibilities include typing, maintaining files, arranging meetings and appointments, providing telephone coverage, and performing other administrative functions as needed. This position requires a high level of confidentiality.

Essential Functions

• Perform front desk duties, including telephone coverage and security gate access.
• Coordinate meetings, take meeting minutes, and type and distribute minutes for staff meetings, production meetings, and partner meetings.
• Maintain the plant calendar, including executive visits, customer visits, audits, and other scheduled events.
• Maintain agendas for these events.
• Order and coordinate meals for these events.
• Replenish and track plant recognition items and events.
• Coordinate the Cheese Program.
• Coordinate visitor and customer arrangements.
• Coordinate plant retirement and anniversary gifts and related events.
• Coordinate plant security systems, including Salto and MyQ.
• Collect, prepare, and type statistical and narrative reports; maintain leadership profiles; update the organizational chart when required; and email information to the appropriate recipients.
• Assist the Plant Manager with confidential matters, planning, and mentoring activities.
• Help coordinate educational workshops and training sessions as assigned.
• Maintain filing systems, answer telephone calls, take messages, schedule appointments, receive and send mail.
• Support plant needs, including the recognition board, business cards, phone lists, vacation calendars, and maintenance of standard forms files.
• Maintain the administrative expense credit card and food card.
• Maintain confidentiality and compliance in all aspects of the position.

Perform all required process CP, CCP, QP, and CQP checks for the position. Follow reaction plans for Food Safety, Food Quality, and customer requirement deviations. Identify and understand customer requirements and assist in ensuring proper production operations. Demonstrate product identity and record accurate data on production reports.

Education

High School Diploma/G.E.D.

Experience

Type: Office/Administrative

Number of Years: 3 or more years

Other: Experience working with confidential information.

Skills

• Demonstrated ability to maintain confidential information.
• Demonstrated ability to manage multiple responsibilities.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Demonstrated organizational skills.
• Must be energetic and able to manage stress and change effectively.
• Must be able to work with minimal supervision.
• Must be able to interact comfortably and professionally with executives, internal and external customers, and peers.
• Must demonstrate professional telephone skills.

Physical Demands Analysis

• Walking
• Sitting
• Standing
• Kneeling
• Lifting
• Reaching
• Bending

Eligible partners will receive:

• Get not one, but TWO retirement benefits. When you join our employee-owned company, you’ll be part of our Employee Stock Ownership Plan (ESOP) from day one. That means in addition to an 8% 401(k) match into the ESOP, Schreiber will contribute an extra amount toward your retirement every year.
• Earn bonus pay. You’ll have an opportunity to earn incentive pay twice a year when we meet our company goals.
• Personal Time Off (PTO) starting on day one.
• Childcare costs. Get up to $5,000 annually to help you with the cost of childcare. Monthly contributions toward childcare expenses, including independent babysitters.
• Earn extra money for taking care of yourself. Eligible partners can earn a Wellness Incentive and receive an employer‑funded Lifestyle Spending Account (LSA) to use on fitness, mental health, and other lifestyle expenses.
• Pursue development that’s relevant to your role, career goals and the company. Plus, we offer tuition reimbursement if you want to further your education to grow in your role at Schreiber.
• Get access to medical, prescription drug, dental, vision, pet and mental health benefits starting day one.
• Experience caring like you’ve never experienced it before. We have a program that’s completely organized by and for other partners who need extra help. It’s called Partners Helping Partners. We have hundreds of examples of partners organizing fundraisers to help out others going through a hard time.
• Benefits that support your whole life. Visit Schreiber – Care for you to see everything Schreiber offers to support your health, wellbeing, and financial future.

Schreiber requires that an employee have authorization to work in the country in which the role is based. In the event, an applicant does not have current work authorization, Schreiber will determine, in its sole discretion, whether to sponsor an individual for work authorization. However, based on immigration requirements, not all roles are suitable for sponsorship.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.