Plans and Staff Coordination Services with Security Clearance

People, Technology & Processes, LLC; Tampa (FL); On-site; USD 65,000 - 95,000; Full time

Job summary

People, Technology & Processes, LLC is seeking an experienced administrative professional to support the J5-Plans division at MacDill AFB. You will provide staff coordination, travel support, and security-related administrative duties in a high-security environment.

Requirements include a minimum of 10 years in military service, 2 years at a Joint or Combined Command HQ, excellent English communication, and proficiency with Word, Excel and PowerPoint.

Qualifications

• At least 10 years of military service.
• At least 2 years of experience at a Joint or Combined Command Headquarters.
• Proficiency in English with clear, effective written and spoken communication.
• Strong working knowledge of Microsoft Word, Excel and PowerPoint.

Responsibilities

• Providing administrative support and coordination for J5-Plans divisions and contract staff.
• Coordinating travel and using the Defense Travel System (DTS).
• Assisting with ID cards, security badges, and network requirements.
• Coordinating logistics for daily activities, conferences and working groups.
• Maintaining calendars for leaders and battle rhythm events.
• Assisting with facility and administrative support at multiple locations as needed.
• Serving as the alternate J5-Plans Task Management Tool Administrator.

Skills

Clear communication

Word

Excel

PowerPoint

Tools

Word

Excel

PowerPoint

Job description

PWS Title: Plans and Staff Coordination Services Location: MacDill AFB Clearance Type: TS/SCI Responsibilities (including but not limited to):

• Providing administrative support and coordination for J5-Plans divisions and all contract staff. Providing support on travel coordination and use of the Defense Travel System (DTS).
• Supporting contract staff administrative requirements. Assisting with ID card, security badge, and computer network requirements.
• Coordinating logistical support for daily activities as well as conferences and working groups. Assisting with scheduling of meeting rooms, conference rooms and external venues as required.
• Maintaining calendars, including daily calendars for key leaders, and assisting with short- and long-range calendars and other battle rhythm events.
• Assisting with facility and administrative support at other various locations as needed when requested by the Government.
• Serving as the alternate J5-PlansTask Management Tool Administrator. Disseminate, track, update, and assist with identifying personnel to execute USCENTCOM, Joint Staff, and DoD taskings to J3, J5 and J4 as assigned.
• Assisting with daily reporting requirements; monitoring and tracking evaluations; maintaining personnel evaluations; in and out processing of division personnel; compile and maintain supply inventory for government purchase card holder; assist with personnel and facility security management.
• Providing support to the Special Security Office and creating staff clearance validations/request and coordinate with other SSO POC's and update access files. Qualifications
• At least 10 years of military service
• At least 2 years of experience at a Joint or Combined Command Headquarters
• Effective understanding and use of the English language, to include clear, effective, and grammatically correct oral and written communication
• A demonstrated working knowledge of Microsoft Word, Excel and PowerPoint.