Administrative Assistant Senior

1 Hinds County Board of Supervisors; Raymond (MS); On-site; USD 29,829 - 36,458; Full time

Job summary

1 Hinds County Board of Supervisors seeks an Administrative Assistant – Permit & Zoning to greet the public and provide information about the zoning process. The role involves interpreting zoning regulations and GIS data, handling applications, printing permits, notices, and certificates of occupancy, and supporting Planning Commission tasks.

Starting salary is $33,144; this is a non-exempt, at-will position with responsibilities including maintaining parcel files, coordinating with the 911

Qualifications

• Bachelor’s Degree from an accredited four-year college or university in a related field.
• High school diploma or GED with nine years of professional experience in the same field.

Responsibilities

• Greet and assist the general public seeking information about the zoning process.
• Interpret zoning regulations, flood maps and GIS maps; assist applicants with forms and worksheets.
• Receive and review applications for completeness; inform applicants if additional information is needed.
• Prepare permits, Preliminary and Final Certificate of Occupancy documents.
• Print administrative permits, notices of hearings, and permit request cards.
• Prepare end-of-year report for the Director of Permit and Zoning.
• Collaborate with co-workers and communicate with the 911 coordinator.
• Post agendas and notices; manage parcel files and notices of violations.

Education

Bachelor’s Degree, related field

High school diploma or GED

Job description

ADMINISTRATIVE ASSISTANT – Permit & Zoning

Essential Functions and Responsibilities

• Greet and assist general public (property owners, title searchers, lawyers, realtors, contractors, etc.) seeking general information about the zoning process.
• Interpret zoning regulations, flood maps and critical analysis areas of all maps, including GIS maps.
• Provide applicants with appropriate application forms and worksheets for proposed projects.
• Receive applications and review for completeness; inform applicants if additional information is needed.
• Type applications in the computer system, print administrative permits, building cards, NOTICE OF HEARINGS for abutters/applications, and Permit Request Cards according to office checklists.
• Prepare permits, Preliminary Certificate of Occupancy, and Final Certificate of Occupancy documents.
• Prepare and mail agenda packets for Planning Commission meetings and ensure timely distribution.
• Proof Planning Commission minutes; warn and notify the public of meetings and hearings as requested by the Zoning Administrator.
• Post agendas on the information board, library, and Emergency Services Building.
• Post permits and Notices of Hearing on the information board.
• Record permits, Final Certificate of Occupancy, and denial of applications with the Town Clerk.
• Update individual parcel files with permits, denied applications, and notices of violations.
• Email scanned permit advertisements and Notice of Hearing advertisements to newspapers.
• Work in conjunction with the 911 coordinator.
• Assist the public in understanding GIS informational maps, including flood information.
• Print out maps and/or email them to individuals requesting information.
• Collaborate with co‑workers.
• Prepare the end‑of‑year report for the Director of the Permit and Zoning Department.

Qualifications

• A Bachelor’s Degree from an accredited four‑year college or university in a field related to the above‑described duties and five years of professional experience in the same field, OR
• A high school diploma or GED and nine years of professional experience as described above.

Terms of Employment

This is a non‑exempt position.

This is an At‑Will employment position.

Starting Salary: $33,144.