Planning Office Coordinator: Clerical & Records

Tulsa County; Tulsa, Northern (OK, KY); Hybrid; USD 28,000 - 30,000; Full time

Job summary

Tulsa County seeks an Organization Planning Services assistant to provide administrative support to the Planning Department staff. This role handles front-desk duties, scheduling, document preparation, and records handling, ensuring accurate and timely information flows.

The position requires high school education with additional typing/record-keeping courses and at least three years of clerical experience.

Qualifications

• Education equivalent to graduation from a standard four-year high school, including or supplemented by college or business courses in typing, record keeping, and three years of satisfactory full-time employment in a secretarial/clerical role.

Responsibilities

• Receive visitors, answer phone calls, coordinate appointments and meetings, open and distribute mail.
• Provide general clerical support.
• Compose and prepare correspondence, reports, contracts, and other materials.
• Gather, assemble and summarize information and data for executive action as requested.
• Provide transmittals to the Board of County Commissioners for actions requiring BOCC approval.
• Prepare notices for land use cases according to regulations.
• Encumber purchase orders, receive ordered goods and services, process invoices for payment, and perform other bookkeeping duties for the Highway Engineering & Development Services division.
• Perform other pertinent administrative tasks for the department as needed.
• Perform other duties as assigned.

Skills

Clerical procedures

Records management

Microsoft Word

Microsoft Excel

Microsoft Access

Office administration

Communication skills

Education

High school diploma with college/business courses in typing/record keeping

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Tulsa County seeks an Organization Planning Services assistant to provide administrative support to the Planning Department staff. This role handles front-desk duties, scheduling, document preparation, and records handling, ensuring accurate and timely information flows.

The position requires high school education with additional typing/record-keeping courses and at least three years of clerical experience.