Planning & Community Development Office Coordinator

City of Muskogee; Muskogee (OK); On-site; USD 34,000 - 48,000; Full time

Job summary

The City of Muskogee is seeking a Community Development Office Administrator to perform clerical and administrative tasks, manage public inquiries, and support planning and budgeting processes within the Planning & Community Development Department.

The role requires strong computer skills, attention to detail, and the ability to coordinate meetings, agendas, and documentation for several commissions and public bodies.

Qualifications

• High School Diploma or equivalent with specialized coursework in general office practices such as computer operation, filing, accounting and bookkeeping and two (2) years of experience in a professional office setting.
• Proficient with Microsoft Office Suite and Adobe Acrobat is required.
• Ability to effectively meet and deal with the public; strong written and verbal communication skills.

Responsibilities

• Greets and screens visitors, handles inquiries from the public in-person, over the phone and through email, and takes messages, inquires, and transfers calls to the appropriate individuals.
• Acknowledges, responds, and files public information requests from citizens and businesses.
• Creates, locates, and attaches appropriate files to incoming correspondence requiring replies.
• Makes copies of correspondence and other printed material to be digitally archived.
• Opens, reads, routes, and distributes incoming mail and other material, and prepares answers to routine letters.
• Sets up and maintains an electronic filing systems for records, correspondence, and other material.
• Receives, handles and processes all incoming applications, and assists in preparing documentation for review.
• Prepares and disseminates agendas, and attends various commissions as the secretary taking notes to prepare and record minutes of the meetings as appropriate.
• Arranges conferences, meetings, and travel reservations for office personnel.
• Maintains scheduling and event calendars, and coordinates and/or schedules meetings for the Director.
• Orders and dispense supplies as needed, creates purchase orders, assign accounts and requisition invoices for payment.
• Assists with budget preparation and maintenance of the budget throughout the fiscal year.
• Operates office equipment and uses computers for spreadsheet, word processing, database management, etc.

Skills

Microsoft Office Suite

Adobe Acrobat

Public interaction

Verbal communication

Written communication

Typing

Education

High School Diploma or equivalent

Job description

The City of Muskogee is seeking a Community Development Office Administrator to perform clerical and administrative tasks, manage public inquiries, and support planning and budgeting processes within the Planning & Community Development Department.

The role requires strong computer skills, attention to detail, and the ability to coordinate meetings, agendas, and documentation for several commissions and public bodies.