Planning & Board Support Administrative Specialist

County of Volusia; DeLand (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

FRS Retirement

Deferred Compensation (475 Plan)

Supplemental Insurance

Paid Time Off

Holidays

Tuition Reimbursement

Onsite Wellness/Fitness Center

Computer Purchase Program

Job summary

County of Volusia is seeking an Office Specialist II in DeLand, Florida, to provide advanced administrative support for the Planning and Development Services division. This role requires coordinating staff clerical operations, attending and scheduling meetings, drafting minutes, and preparing public notices with high accuracy and minimal supervision.

Ideal candidates will have strong Word, Excel, and Adobe/BlueBeam skills, plus excellent customer service and communication abilities.

Qualifications

• Graduation from high school or GED with four years of progressively responsible secretarial/administrative experience.
• Two years of post-high school education can substitute for two years of the required experience.
• Preferred: one year of experience interacting with an advisory board or commission, or two years in a government or legal office.
• Must possess a valid driver's license at the time of appointment.
• Must possess a valid Florida driver's license within 30 days of appointment.

Responsibilities

• Coordinate meetings by scheduling, taking minutes, and distributing agendas.
• Prepare public notices and board packets and distribute to members, staff, and the public.
• File, organize, and maintain records in multiple public repositories and databases.
• Create, compile, and distribute meeting minutes and related documents.
• Assist with maps and basic inquiries using online mapping tools as needed.

Skills

Communication

Customer service

Organization

Time management

Judgement

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Adobe

BlueBeam

Job description

County of Volusia is seeking an Office Specialist II in DeLand, Florida, to provide advanced administrative support for the Planning and Development Services division. This role requires coordinating staff clerical operations, attending and scheduling meetings, drafting minutes, and preparing public notices with high accuracy and minimal supervision.

Ideal candidates will have strong Word, Excel, and Adobe/BlueBeam skills, plus excellent customer service and communication abilities.