Planner I (Administration & Operations) - Enterprise Physical Operations

Washington University in St. Louis

United States

On-site

USD 75,000 - 129,000

Full time

14 days+

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Benefits offered by this job

Vacation & holidays

Health insurance

Metro transit U-Pass

Retirement Savings Plan (403(b))

Wellness programs

Job summary

WashU’s Enterprise Physical Operations (EPO) department seeks an Administrative Planner to support the Vice Chancellor with strategic planning and operational issues. The role coordinates internal and external partnerships, and liaises among administrators, campus officials, and external constituents on behalf of EPO.

The position involves planning, developing detailed specifications, and ensuring timely project deliverables, including migrations, space planning, and database-related activities

Qualifications

Education: Bachelor's degree
Certifications/Professional Licenses: No specific certification/professional license is required for this position.
Work Experience: Medical Or Facilities Management And Planning (6 Years)
Skills: Program Planning, Project Planning
Driver's License: A driver's license is not required for this position.

Responsibilities

Provides preliminary and conceptual planning and programming as well as estimating facilities projects of a complex nature, including coordinating the space and physical planning for Enterprise facilities as well as development of space plans to accommodate staffing and business requirements.
Leads design of databases for modules and/or projects, monitoring progress to ensure timely completion of deliverables; analyzes data related to space utilization, productivity, efficiencies and cost/time estimates.
Helps determine appropriate technical solutions and makes relevant recommendations or implements internally.
Works closely with Enterprise project personnel and other members of the team to develop detailed specifications, documents, and supports clear project deliverables and timelines.
Works with clients, project managers, and other planners in migrations and movement or reconstruction.
Communicates with management team regarding efficiency and accuracy as well as any progress and/or delays.
Pilots applications to ensure performance and capacity plans meet expectations, including performing query writing and optimization.
Coordinates with Information Security Office on assessing the risk of the database environments as needed and appropriate controls to protect the confidentiality, integrity, and availability of the information.
Performs other duties as assigned.

Skills

Program Planning

Project Planning

Education

Bachelor's degree

Master's degree

Job description

Location & Hours

Location SAINT LOUIS, MO 63110 Scheduled Hours 40

Position Summary

The Enterprise Physical Operations, Infrastructure, Capital Programs & Real Estate (EPO) department at WashU provides integrated operational, infrastructure, planning, and facility services that support the university’s mission of excellence in education, research, patient care, and community engagement. Guided by our PRIDE+ Core Values of Professionalism & Planning, Respect & Responsibility, Integrity & Integration, Dedication & Delivery, Excellence & Enterprise Alignment, and Accountability & Stewardship, EPO fosters a culture centered on collaboration, strategic partnership, innovation, accountability, and service excellence across the university enterprise. EPO manages and supports 28 million gross square feet across 235+ buildings and associated infrastructure systems, encompassing academic, research, clinical, residential, administrative, and support facilities across the university’s campuses and operations. Our teams provide strategic leadership and operational expertise in facility management, infrastructure services, capital project delivery, real estate operations, planning, sustainability, engineering, maintenance, environmental services, public safety support, and enterprise operational services. EPO creates and maintains safe, innovative, efficient, mission-driven environments that support our students, faculty, staff, patients, researchers, and community partners. For additional information and to hear directly from members of our team, please visit: https://facilities.med.wustl.edu/Careers

The Administrative Planner

The Administrative Planner serves in a strategic planning and operational support role for the Vice Chancellor (VC) and reports directly to and works closely with the Vice Chancellor for Enterprise Physical Operations (EPO). This position is vital in supporting the efficient and effective delivery of the Vice Chancellor’s organizational vision, strategic objectives, and business goals. The Administrative Planner will support the Vice Chancellor on policy, procedural, and operational issues. The Administrative Planner will plan, cultivate, and coordinate strategic internal and external partnerships. Additionally, the Administrative Planner will liaise between divisional and inter-divisional administrators, campus officials, and external constituents as assigned by the VC of EPO.

Primary Duties & Responsibilities

Provides preliminary and conceptual planning and programming as well as estimating facilities projects of a complex nature, including coordinating the space and physical planning for Enterprise facilities as well as development of space plans to accommodate staffing and business requirements.
Leads design of databases for modules and/or projects, monitoring progress to ensure timely completion of deliverables; analyzes data related to space utilization, productivity, efficiencies and cost/time estimates.
Helps determine appropriate technical solutions and makes relevant recommendations or implements internally.
Works closely with Enterprise project personnel and other members of the team to develop detailed specifications, documents, and supports clear project deliverables and timelines.
Works with clients, project managers, and other planners in migrations and movement or reconstruction.
Communicates with management team regarding efficiency and accuracy as well as any progress and/or delays.
Pilots applications to ensure performance and capacity plans meet expectations, including performing query writing and optimization.
Coordinates with Information Security Office on assessing the risk of the database environments as needed and appropriate controls to protect the confidentiality, integrity, and availability of the information.
Performs other duties as assigned.

Working Conditions

Job Location/Working Conditions Normal office environment. Physical Effort Typically sitting at desk or table. Typically bending, crouching, stooping. Occasional lifting (25 lbs. or less). Repetitive wrist, hand, or finger movement. Ability to move to on and off-campus locations. Equipment Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education: Bachelor's degree
Certifications/Professional Licenses: No specific certification/professional license is required for this position.
Work Experience: Medical Or Facilities Management And Planning (6 Years)
Skills: Program Planning, Project Planning
Driver's License: A driver's license is not required for this position.

Preferred Qualifications

Education: Master's degree
Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience: No additional work experience unless stated elsewhere in the job posting.
Skills: Accountability, Client Consulting, Client Facing, Communication, Computer Literacy, Customer Service, Database Systems, Decision Making, Detail-Oriented, Independent Judgment, Microsoft Windows, Multitasking, Organizational Commitment, Organizing, Planning Ability, Problem Sensitivity, Professional Integrity, Project Development, Project Tracking, Strive for Excellence, Teamwork, Technical Knowledge, Technical Procedures

Grade G14 Salary Range

$75,200.00 - $128,800.00 / Annually

Accommodation

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal: up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness: Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family: We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

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