Temporary Finance Support Liaison (Part-Time)

Pepperdine University; Calabasas (CA); On-site; USD 25,000 - 34,000; Part time

Job summary

Pepperdine University is seeking a part-time, temporary administrator to support the Finance Department and Controllership Team. The role focuses on coordinating the university’s financial policy exception process, producing and reconciling reports, and assisting with accounts payable, purchasing, and project tracking.

The position emphasizes strong communication, confidentiality, and organizational skills, with responsibilities including meeting coordination and document preparation for

Qualifications

• Bachelor’s degree is required.
• Strong interpersonal communication skills.
• Strong administrative support skills.
• Proficient in MS Office Suite and Adobe Acrobat; able to organize, prioritize under pressure.
• Ability to proactively address issues and take ownership of projects.
• Ability to maintain confidentiality of highly sensitive matters.
• Ability to independently exercise sound judgment.
• Ability to work effectively with University administrators, Regents, faculty, staff, students, vendors, attorneys, and government officials.
• Experience as office manager, executive assistant, or administrative assistant (preferred).

Responsibilities

• Coordinate the University’s financial policy exception process with the University controller.
• Produce, monitor, and reconcile reports; research discrepancies; support accounts payable and purchasing.
• Develop spreadsheets and documents for presentations, conferences, and reports.
• Coordinate and facilitate departmental meetings and events.
• Perform other duties as assigned.
• Uphold Pepperdine University’s mission through work performed.

Skills

Interpersonal communication

Administrative support

Organization & prioritization

Discretion & confidentiality

Initiative & ownership

Judgment & decision making

Stakeholder collaboration

Education

Bachelor’s degree

Tools

MS Office Suite

Adobe Acrobat

Job description

This position will support Pepperdine’s Finance Department in supporting University-wide adherence to Pepperdine’s University Financial Policies and support the Controllership Team with logistical and procedural needs.

Duties

• Responsible for coordinating the University’s financial policy exception process in collaboration with the University controller, acting with tact, diplomacy, and discretion on a variety of complex and sensitive issues.
• Produce, monitor, and reconcile reports; research, identify, and resolve discrepancies; support Controllership departments including accounts payable and purchasing, and assist with project management and tracking.
• Formulate spreadsheets and develop documents and correspondence for presentations, conferences, seminars, and reports.
• Coordinate and facilitate departmental meetings and events.
• Perform other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Bachelor’s degree.
• Strong interpersonal communication skills.
• Strong administrative support skills.
• Strong computer skills, MS Office Suite, Adobe Acrobat,Ability to organize, prioritize, and perform work while under pressure.
• Ability to proactively address issues and take initiative and ownership of projects.
• Ability to maintain confidentiality of highly sensitive matters.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Ability to work effectively with University administrators, Regents, faculty, staff, students, vendors, attorneys, and government officials.

Preferred:

• Experience as office manager, executive assistant, or administrative assistant.

This is a Temporary, Nonexempt, 10-20 hour per week position.

Expected Pay Range: $18.47 - $25.00 per hour

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.