Planisware PPM Administrator w/ Power BI

Motion Recruitment; Roseland (NJ); Remote; USD 90,000 - 130,000; Full time

Job summary

Motion Recruitment Partners seeks a Systems / Data Analyst to support its Technical Services group within the pharmaceutical and life sciences sector. This role will administer Planisware and develop data solutions using Power BI and SharePoint.

The ideal candidate has hands-on Planisware administration, strong Power BI delivery skills, and experience with regulated environments. Pharma familiarity is highly preferred, with collaboration across IT, R&D, and operations.

Qualifications

• Bachelor’s degree or higher in a related field.
• 5–8 years in a systems/data/business analyst role.
• Hands-on Planisware administration/configuration experience.
• Proven ability to develop and optimize Power BI dashboards and reports.
• Strong SharePoint site design and administration experience.
• Advanced Microsoft Excel skills.
• Strong analytical and communication skills with attention to detail.
• Experience translating business requirements into technical solutions.
• Project management skills with the ability to manage priorities.

Responsibilities

• Serve as Planisware subject matter expert and system administrator.
• Own Planisware configuration, user access, governance, and enhancements.
• Collaborate with IT and global stakeholders to maintain Planisware.
• Design and improve systems including SharePoint sites and project trackers.
• Develop and optimize Power BI dashboards, KPI cards, and reports.
• Analyze data from multiple sources and translate findings into insights.
• Support annual planning cycles, milestone tracking, and portfolio reporting.
• Translate business requirements into technical specifications.
• Maintain data archiving and records-management practices.
• Leverage Power BI and AI tools to enable self-service reporting.
• Collaborate across R&D, Supply Chain, Regulatory, QA, Finance, IT.
• Communicate findings and system updates to technical and non-technical stakeholders.
• Troubleshoot system issues and support data integration.
• Develop system docs, work instructions, and training materials.
• Drive continuous improvement across systems and data processes.

Skills

Planisware admin

Power BI dashboards

SharePoint administration

Excel skills

Analytical skills

Project management

Communication

Education

Bachelor's degree in Information Systems / related field

Tools

Planisware

SharePoint

SQL

Copilot / AI tools

Job description

About The Role

Our client is seeking an experienced Systems / Data Analyst to support its Technical Services organization within the pharmaceutical and life sciences industry.

Systems / Data Analyst

Location: Remote (Easter Time Zone)

Contract Duration: 12 Months plus

Start Date: ASAP

About The Role

Our client is seeking an experienced Systems / Data Analyst to support its Technical Services organization within the pharmaceutical and life sciences industry.

This position will serve as the primary Planisware System Administrator, with responsibility for platform configuration, governance, user access, and ongoing enhancements. The Systems / Data Analyst will also develop and maintain reporting and data solutions utilizing Power BI, SharePoint, and Microsoft technologies.

The ideal candidate will have strong hands-on experience administering and configuring Planisware, developing Power BI dashboards, and supporting SharePoint environments. Previous pharmaceutical, biotechnology, life sciences, or other regulated-industry experience is highly preferred.

Responsibilities

• Serve as the Planisware subject matter expert and system administrator.
• Own Planisware configuration, user access management, system governance, and ongoing platform enhancements.
• Partner with IT and global stakeholders to maintain and improve the Planisware environment.
• Design, deploy, and continuously improve systems and data platforms, including SharePoint sites, project tracking tools, and enterprise reporting infrastructure.
• Develop, maintain, and optimize Power BI dashboards, KPI scorecards, and performance reports.
• Collect, compile, and analyze data from multiple sources and translate findings into actionable business insights and recommendations.
• Build and manage systems supporting annual planning cycles, milestone tracking, and portfolio-level reporting.
• Analyze business requirements and translate them into technical or functional specifications.
• Establish and maintain efficient data archiving and records-management processes to support data integrity and compliance requirements.
• Leverage Power BI, Microsoft Copilot, and AI tools to develop self-service reporting solutions and improve team efficiency.
• Partner with cross-functional stakeholders across R&D, Supply Chain, Regulatory Affairs, Quality, Finance, and IT.
• Communicate data findings and system updates clearly to technical and non-technical stakeholders.
• Collaborate with IT to troubleshoot system issues, oversee routine updates, and support data integration across multiple platforms.
• Develop and maintain system documentation, work instructions, and training materials.
• Drive continuous improvement across systems, reporting, and data processes.

Required Qualifications

• Bachelor's degree in Information Systems, Data Analytics, Computer Science, Life Sciences, Engineering, or a related field.
• 5-8 years of experience in a systems, data, business analyst, or related role.
• Hands-on Planisware experience, including system administration, configuration, or advanced power-user responsibilities.
• Demonstrated experience developing, maintaining, and optimizing Power BI dashboards and reports.
• Strong Microsoft SharePoint experience, including site design and administration.
• Advanced Microsoft Excel skills.
• Strong analytical skills with a high degree of accuracy and attention to detail.
• Experience translating business requirements into technical or functional solutions.
• Strong project management and organizational skills with the ability to manage multiple shifting priorities.
• Excellent written and verbal communication skills with the ability to explain technical concepts to non-technical stakeholders.

Preferred Qualifications

• Pharmaceutical, biotechnology, life sciences, medical device, or other regulated-industry experience.
• Experience configuring and maintaining Planisware within a pharmaceutical or regulated environment.
• Working knowledge of SQL.
• Experience with Microsoft Copilot or other AI-enabled productivity tools.
• Experience supporting PMO, portfolio management, R&D, or technical operations organizations.
• Experience working in a GxP-regulated environment.
• Knowledge of 21 CFR Part 11 compliance requirements.
• PMP or equivalent project management certification.
• Lean or continuous-process-improvement experience.

Benefits

• Medical Insurance - Four medical plans to choose from for you and your family
• Dental & Orthodontia Benefits
• Vision Benefits
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• 401(k) including match with pre and post-tax options
• Paid Sick Time Leave
• Legal and Identity Protection Plans
• Pre-tax Commuter Benefit
• 529 College Saver Plan

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP's Employment Accommodation policy. Applicants need to make their needs known in advance.

Posted By: Bill Derucki