Physics Graduate Program Administrator - Hybrid

The University of Texas at Dallas; Richardson (TX); Hybrid; USD 49,000 - 59,000; Full time

Benefits offered by this job

Competitive Salary

Tuition Benefits

Medical insurance – 100% paid for full

Dental Insurance

Vision Insurance

Long and short-term disability

Retirement Plan

Paid time off

Paid Holidays

Job summary

The University of Texas at Dallas is seeking a Graduate Program Administrator to manage all aspects of the Physics graduate program, including admissions, enrollment, progress, and funding. The role serves as the primary resource for students, faculty, and university offices on policies and requirements.

The position requires strong coordination with campus partners, data management, and compliance with regulations to support graduate students from admission through graduation.

Qualifications

• Associates degree and five years of administrative/office management experience.
• Two years of budgeting or accounting experience.
• Master’s degree in Higher Education Administration, Business Administration, Public Administration, or related field preferred.

Responsibilities

• Serve as the primary administrative contact for graduate students, advising on departmental, school, and university policies and degree requirements.
• Monitor graduate student academic progress and ensure compliance with degree milestones and graduation requirements.
• Coordinate graduate admissions, enrollment, assistantship appointments, registration, degree plans, graduation certification, and related processes.
• Coordinate with faculty, department leadership, Graduate Education, ISSO, the Registrar, Financial Aid, and other offices to resolve complex student matters.
• Interpret and apply university policies related to graduate education, enrollment, and student funding; maintain program records and data integrity.
• Represent the department at graduate recruitment events, conferences, and outreach activities.

Education

Associates degree

Master’s degree in Higher Education Administration

Job description

The University of Texas at Dallas is seeking a Graduate Program Administrator to manage all aspects of the Physics graduate program, including admissions, enrollment, progress, and funding. The role serves as the primary resource for students, faculty, and university offices on policies and requirements.

The position requires strong coordination with campus partners, data management, and compliance with regulations to support graduate students from admission through graduation.