Physician Office Specialist

OhioHealth Corporation; Westerville (OH); On-site; USD 21,000 - 30,000; Full time

Job summary

OhioHealth Corporation in Westerville, OH is seeking a receptionist/clerical associate to support patient flow, scheduling in EMR, insurance verification, and data entry. The role emphasizes accuracy and courteous service.

You will greet patients, process registrations, handle dual-line phones, assist with billing activities, and coordinate with clinical staff. Previous health-care secretarial experience is preferred, with a day shift and 40 hours weekly.

Qualifications

• High School diploma or GED required.
• 1–2 years of secretarial experience in healthcare preferred.
• Experience with electronic medical records (EMR) and insurance verification helpful.
• Strong organizational and communication skills.

Responsibilities

• Greet patients and complete registration paperwork.
• Verify insurance and collect copayments.
• Schedule appointments in EMR and update charts.
• Answer multi-line phone system and direct calls.
• Provide general office support and document processing.
• Process and file documents, scans, and dictation attachments.
• Maintain organized patient charts.
• Attend staff meetings and training sessions.
• Assist with office inventory and supplies.

Skills

Phone etiquette

Data entry

Insurance verification

Medical office experience

Education

High School diploma or GED

Tools

EMR system

Job description

We are more than a health system. We are a belief system. We believe wellness and sickness are both part of a lifelong partnership, and that everyone could use an expert guide. We work hard, care deeply and reach further to help people uncover their own power to be healthy. We inspire hope. We learn, grow, and achieve more - in our careers and in our communities.

Job Description Summary:

Provides receptionist/clerical support assuring patient flow, comfort and satisfaction. Primary responsibilities include but are not limited to: answering phones utilizing a computerized system, directing calls appropriately, scheduling patient appointments in the electronic medical record (EMR) system, data entry of patient information and insurance verification, providing support to staff members as assigned.

Responsibilities And Duties:

• 70% RECEPTIONIST RESPONSIBILITIES
  • 1. Greets patients at arrival for appointments, initiates appropriate paperwork. Completes patient registration, insurance verification, collection of patient insurance co-payments, collects patient outstanding balances, establishes patient payment plans, ensuring accuracy of information placed in information systems and billing systems. Works electronic medical record work queues to correct registration errors.
  • 2. Responsible for electronic and manual insurance verification and processing of insurance paperwork. When necessary obtains pre-authorization from insurance companies. Interacts with physician offices and other third parties to obtain all necessary paperwork.
  • 3. Updates patient chart electronic or paper r , obtaining patient signatures on necessary documents, files paperwork, notifies appropriate clinical associates of patient arrival.
  • 4. Answers multi line phone system, screens calls for office associates, directing to appropriate office associate, ensures appropriate phone coverage using a computerized system.
  • 5. Provides general office and clerical support for office as assigned by Office Supervisor and or Manager, to include but not limited to: faxing documentation to referring physician offices, completion of disability forms, FMLA forms, Attorney request letters for reports, patient record releases, Industrial C-9s, C-84s, C-86s, Medco 17s, Industrial appeal paperwork and retroactive C-9s.
  • 6. Works Industrial claims in the electronic medical record system, to include but not limited to: attachment of requested dictation to claims, addition of diagnosis allowances and authorization numbers
  • 7. Assists in keeping patient charts organized and filed, including scanning and docutrack information into EMR
  • 8. Attends staff meetings
  • 9. Attends continuing in-house education seminars for further education as needed
• 30% ORGANIZATIONAL/OFFICE RESPONSIBILITIES
  • 1. Sorts, distributes, and mails transcription as assigned
  • 2. Orders and stocks office supplies.
  • 3. Ensure office equipment, are clean and well-maintained.
  • 4. Provides support to appropriate staff members as assigned

Minimum Qualifications:

High School or GED (Required)

Additional Job Description:

• 1-2 years previous secretarial Experience in health care or medical office or one to two years related Experience and/or training; or equivalent combination of and Experience

Work Shift: Day

Scheduled Weekly Hours : 40

Department OPG PCP IM Polaris

Join us! ... if your passion is to work in a caring environment ... if you believe that learning is a life-long process ... if you strive for excellence and want to be among the best in the healthcare industry

Equal Employment Opportunity OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law.

Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment.

WE Are Inspired to Do Our Best.

OhioHealth is a nationally recognized, innovative healthcare system delivering world-class patient care in a supportive, professional environment filled with limitless opportunities to learn and grow. We are a unique organization in the healthcare field. Our model system of facilities encompasses a wide scope of expertise and care. For professionals, we are a place where people committed to doing their best are given the tools and resources to accomplish our mission every single day.

OhioHealth is recognized as a Great Place to Work CertifiedTM organization. The Great Place to Work is a global authority on high-trust, high-performance workplace cultures. This recognition is one measure of our success in achieving a part of our vision to be an organization "where people want to work."