Physician Office Assistant

White Plains Hospital; Village/Town of Mount Kisco (NY); On-site; USD 31,000 - 47,000; Full time

Job summary

White Plains Hospital in Mount Kisco, NY seeks an eager office-clerical professional for a day shift (8:00 AM–4:00 PM), Monday through Friday. This non-exempt role interacts with patients, families, physicians and providers, maintaining efficient communication and accurate records.

The position involves scheduling appointments, handling pre-certifications, verifying insurance, managing charts, and supporting a busy healthcare team. Prior office and patient-relations exposure is valued.

Qualifications

• High School Diploma or GED required.
• Less than 1 year patient relations experience preferred.
• Less than 1 year general office experience required.
• Low proficiency in basic medical terminology is acceptable.

Responsibilities

• Adheres to performance standards and policies.
• Schedules and confirms patient appointments and arrivals.
• Handles records, scheduling of procedures, and pre-certifications.
• Answers calls, relays messages, and provides information.
• Maintains files and assists in office systems.
• Orders supplies and operates office equipment.
• Attends meetings and distributes minutes.
• Participates in team huddles and daily practice team meetings.

Skills

Patient relations experience

General office experience

Based on physician practice patient-ex

Medical terminology familiarity

Education

High School Diploma

GED

Tools

Electronic Scheduling

Electronic Medical Records (EMR)

Job description

City/State:

Mount Kisco, New York

Department:

WPHPA Somers North_1

Work Shift:

Day

Work Days:

MON-FRI

Scheduled Hours:

8 AM-4 PM

Hours Per Pay Period:

75

Pay Rate/Range:

$22.6258 to $33.9332

For positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.

Job Summary

A non-exempt position that performs diversified office-clerical duties as well as interacts and maintains efficient and positive communication with patients, families, physicians, providers and outside facilities and individuals.

Essential Functions

• Understands and adheres to the WPH Performance Standards, Policies and Behaviors.
• Schedules and confirms patient appointments and arrival utilizing Practice Management System whenever available
• Fulfills responsibilities as assigned that may include sending/receiving patient records and documents; scheduling surgical procedures and tests; obtaining pre-certification for health care services; verifying insurance coverage and patient demographics; scanning; managing and updating charts to ensure that information is complete.
• Answers telephone, relays messages, and provides information when necessary.
• Maintains files and assists in establishing office systems.
• Orders office supplies.
• Operates related office equipment
• Attends meetings, takes and distributes minutes
• Fulfills organizational responsibilities as assigned including respecting/promoting patient rights; responding appropriately to emergencies; communicates concerns/ problems relating to patients and/or staff with immediate supervisor
• Adheres to White Plains Hospital infection control standards including, but not limited to hand hygiene
• Utilizes appropriate steps in the decision making process to include recognition and priority setting relating to patient care and practice based issues.
• Collaborates and communicates with the health care team
• Completes annual mandatory requirements including Occupational Health Requirements
• Attends mandatory in-services
• Participates as a member of the patient care team and responsible for participating in daily huddles and regular schedule practice team meetings.
• Utilizes cost containment practices
• May prepare and maintain various statistical data
• Performs all other duties as assigned

Qualifications

• High School Required or
• GED
• less than 1 year Previous patient relations experience required Required
• less than 1 year General office experience Required
• less than 1 year Previous physician practice patient experience Preferred
• Basic medical terminology, Electronic Scheduling and Electronic Medical Record experience preferred. (Low proficiency)

White Plains Hospital Medical Center is an equal employment opportunity employer. White Plains Hospital Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.