Physician Chart Specialist

Willis-Knighton-Health-System; Shreveport (LA); On-site; USD 35,000 - 52,000; Full time

Job summary

Willis-Knighton Health System in Shreveport, LA, is seeking a Physician Chart Specialist in the Health Information Management Department. This full-time daytime role involves retrieving incomplete charts, updating records after physician completion, and scanning pending reports in the chart deficiency system.

Ideal candidates have good social skills and thrive in a fast-paced medical office environment. Orientation will be provided upon hire, with duties including chart retrieval, filing,

Qualifications

• Experience with medical records processing preferred but not required.
• Ability to manage multiple tasks in a high-volume setting.
• Strong organizational and time management skills.

Responsibilities

• Retrieve incomplete physician charts for completion.
• Update charts after physician work and dictation.
• Scan reports for deficient charts in the deficiency system.
• Document number of delinquent charts and forward reminders to physicians.
• Make follow-up calls and remove physicians from the deficiency system after completion.
• Retrieve, file, and organize medical records; answer telephone requests.

Skills

Medical records handling

Attention to detail

Communication skills

Fast-paced environment adaptability

Job description

Shreveport , LA

Non-Medical

Full-Time , Day , 8-4:30

Posted 10/14/2026

The Health Information Management Department is seeking a physician chart specialist to help with the day-to-day operations of the department.

Thephysician chart specialistwill work under the Assistant Director and should be qualified to perform tasks such as, but not limited to, retrieving a physician's incomplete charts for physician completion; updating charts after physicians have completed their work and dictation has been done; scanningreportsforincomplete charts once entered into the charts' deficiency system;document number of delinquent charts; forwarding reminder letters to physicians informing them of their status regarding the impending suspension from the medical staff due to delinquent medical records, and making appropriate follow-up calls;remove physicians from the chart deficiency system after they have completed their deficiencies; retrieve and file medical records;answer telephone request;and other duties commensurate with their ability as requested by their supervisorwhile maintaining aworking relationship with all personnel in the Health Information Management Department as well as physicians and other departments with whom he/she must come in contact with.

The individual should have good social skills and be able to work in a fast-paced environment. Previous experience in a medical office setting is preferred but not required.Upon hiring, the employee mustcomplete the required hospital orientationbefore beginning work in the department.