Photography & Visual Assets Coordinator

HGA; San Francisco (CA); On-site; USD 65,000 - 78,000; Full time

Benefits offered by this job

Annual bonus

Success sharing bonus

401(k) guaranteed contribution

Paid parental leave

Medical, dental and life insurance

Job summary

HGA seeks a Photography Coordinator to support national photography programs. You will coordinate shoots, manage assets in AEM, and streamline production workflows across Brand & Communications teams.

Responsibilities include planning, vendor management, budget support, and ensuring high-quality visual storytelling for the firm’s marketing and business development efforts. Travel ~20% of the time.

Qualifications

• Bachelor’s degree required; related field preferred but not required.
• 2–4 years of experience in project coordination, creative operations, or digital asset management.
• Experience managing multiple projects, stakeholders, schedules, and deadlines.
• Familiarity with digital asset management systems; AEM experience preferred.
• Strong organizational, communication, and relationship-building skills.
• Ability to travel approximately 20% of the time and support multi-day shoots.

Responsibilities

• Coordinate firmwide photoshoots, including schedules, budgets, vendors, stakeholders and deliverables.
• Manage annual photography planning, project intake, and prioritization.
• Maintain production schedules and ensure milestones and deadlines are met.
• Support on-site shoots, coordinating logistics and photographer needs.
• Manage visual assets within AEM and maintain asset library.
• Tag, organize, upload, and process photography and related assets.
• Coordinate headshot scheduling and vendor management; align production needs with video teams.
• Track project documentation and workflow; improve processes and tools.
• Support budgets through expense tracking, invoicing, and travel arrangements.
• Communicate with stakeholders and vendors to ensure successful outcomes.

Skills

Strong organizational skills

Communication skills

Relationship-building

Travel ability 20%

Education

Bachelor’s degree

Tools

Adobe Experience Manager (AEM)

Job description

HGA seeks a Photography Coordinator to support national photography programs. You will coordinate shoots, manage assets in AEM, and streamline production workflows across Brand & Communications teams.

Responsibilities include planning, vendor management, budget support, and ensuring high-quality visual storytelling for the firm’s marketing and business development efforts. Travel ~20% of the time.