Photography Coordinator

HGA; Santa Monica (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

HGA is seeking a Photography Coordinator to support nationwide imaging initiatives across Minneapolis, SF, and Santa Monica offices. You will manage shoots, budgets, vendors, and asset workflows, partnering with Brand & Communications to align visual storytelling across the firm.

The role emphasizes organized project coordination, attention to detail, and proactive problem-solving to ensure high-quality visuals that strengthen the firm’s brand and business development efforts.

Qualifications

• Bachelor’s degree required; related field preferred but not required.
• Typically 2–4 years of experience in project coordination, creative operations, digital asset management, or a related field.
• Experience managing multiple projects, stakeholders, schedules, and deadlines simultaneously.
• Familiarity with digital asset management systems; Adobe Experience Manager (AEM) experience preferred.

Responsibilities

• Coordinate firmwide photoshoots, including schedules, budgets, vendors, stakeholders, and deliverables.
• Manage annual photography planning, project intake, and prioritization efforts.
• Maintain production schedules and ensure key milestones and deadlines are met.
• Support select on-site photoshoots, coordinating logistics and photographer needs.
• Coordinate firmwide headshot scheduling and vendor management.

Skills

Project coordination

Organizational skills

Communication

Relationship-building

Travel coordination

Education

Bachelor’s degree

Tools

Adobe Experience Manager (AEM)

Job description

Overview Photography Coordinator

Location: Minneapolis, MN; San Francisco, CA; or Santa Monica, CA

HGA is seeking a highly organized and collaborative Photography Coordinator to support and enhance the firm’s nationwide photography program. In this role, you will manage photography projects from planning through final delivery, ensuring high-quality visual content is captured, organized, and leveraged to strengthen HGA’s brand, marketing efforts, and business development initiatives.

The Photography Coordinator serves as a central resource for visual production operations, coordinating schedules, budgets, vendors, stakeholders, and project deliverables across a diverse portfolio of assignments. Working closely with Brand & Communications teams, you will oversee digital asset workflows, maintain the firm’s visual asset library, and help ensure a consistent, efficient approach to photography and visual storytelling across the organization.

Success in this position requires exceptional project coordination skills, strong attention to detail, excellent communication abilities, and a passion for creating organized systems that support impactful visual content.

In This Role You Will

Photography Planning & Production

• Coordinate firmwide photoshoots, including schedules, budgets, vendors, stakeholders, and deliverables.
• Manage annual photography planning, project intake, and prioritization efforts.
• Maintain production schedules and ensure key milestones and deadlines are met.
• Support select on-site photoshoots, coordinating logistics and photographer needs.

Digital Asset Management

• Manage and maintain visual assets within Adobe Experience Manager (AEM).
• Upload, tag, organize, and process photography, video, and related assets.
• Ensure visual content is accurate, searchable, and accessible across the firm.
• Support improvements to asset management standards and workflows.

Project Operations & Coordination

• Coordinate firmwide headshot scheduling and vendor management.
• Partner with video and other internal teams to align shared production needs.
• Maintain project documentation and workflow tracking systems.
• Assist in improving production processes, tools, and operational consistency.

Budget & Stakeholder Support

• Support visual production budgets through expense tracking and invoice processing.
• Coordinate travel and logistical arrangements for photography projects.
• Communicate effectively with stakeholders, vendors, and project teams.
• Contribute to successful project outcomes through proactive problem-solving and organization.

What You Will Need To Have

• Bachelor’s degree required; related field preferred but not required
• Typically 2-4 years of experience in project coordination, creative operations, digital asset management, or a related field
• Experience managing multiple projects, stakeholders, schedules, and deadlines simultaneously
• Familiarity with digital asset management systems; Adobe Experience Manager (AEM) experience preferred
• Strong organizational, communication, and relationship-building skills
• Ability to travel approximately 20% of the time and support occasional extended or multi-day photoshoots

Salary Information

The pay range listed aligns to the geography of the office for which this position is posted. Actual compensation will be based upon work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA’s robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs. Salary Range: $29.38/hr - $34/hr (Mid-West) or $34.98/hr - $39.78/hr (West Coast) depending on qualifications and experience.

Additional Information

At HGA, you’ll do the best work of your career. We design with impact by diving deep into the people and passions that shape every place. Empathy fuels us, curiosity drives us, and meaningful work leads to innovation. We celebrate individuality, embrace flexibility, and thrive together in the office three days a week.

Join our nationally recognized, award-winning team of architects and engineers—and help us shape what’s next.

Learn more about us here.