Philanthropy Operations & Donor Relations Coordinator

Indiana Biosciences Research Institute (IBRI); Indianapolis (IN); On-site; USD 52,000 - 70,000; Full time

Job summary

Indiana Biosciences Research Institute (IBRI) is seeking a Philanthropy Coordinator to support the philanthropy team with gift processing, donor acknowledgments, and Salesforce CRM governance. The role includes prospect research, pipeline reporting, and fundraising event support to strengthen donor engagement and data integrity.

Responsibilities include providing briefing materials for senior leadership, maintaining donor records, coordinating communications, and ensuring accurate, timely

Qualifications

• 2+ years of relevant experience in philanthropy, nonprofit operations, donor relations, advancement services, development operations, CRM administration, or a related field preferred.
• Strong organizational skills and attention to detail, with the ability to manage accurate donor, gift, and prospect information.
• Ability to handle confidential information with discretion and professionalism.
• Strong written and verbal communication skills, including the ability to prepare clear donor profiles, acknowledgments, and briefing materials.
• Experience planning and supporting events or meetings, including logistics, materials, vendor coordination, and on-site set-up.
• Proficiency with Microsoft Office Suite required.

Responsibilities

• Assist with gift processing and donor acknowledgments ensuring accuracy and compliance.
• Support Salesforce CRM data management and best-practice implementation.
• Prepare briefing materials, donor profiles, and meeting support for philanthropy leadership.
• Coordinate donor and stakeholder mailings, including stewardship communications and invitations.
• Plan logistics and on-site setup for donor cultivation events and tours.
• Provide general administrative support and calendar management for the philanthropy team.

Skills

Donor relationships

CRM administration

Event planning

Data entry accuracy

Prospect research

Tools

Salesforce

Job description

Indiana Biosciences Research Institute (IBRI) is seeking a Philanthropy Coordinator to support the philanthropy team with gift processing, donor acknowledgments, and Salesforce CRM governance. The role includes prospect research, pipeline reporting, and fundraising event support to strengthen donor engagement and data integrity.

Responsibilities include providing briefing materials for senior leadership, maintaining donor records, coordinating communications, and ensuring accurate, timely