Philanthropy Operations & Communications Assistant

Wyoming Foundation; Buffalo (NY); Hybrid; AUD 87,457,000 - 94,428,000; Full time

Job summary

The Community Foundation for Greater Buffalo is seeking a Giving Strategies and Communications Assistant to support the Giving Strategies team and Chief Philanthropy Officer. This full-time role is based at the Foundation’s Buffalo office with standard hours 8 a.m.

– 5 p.m., Monday through Friday, and may convert to a hybrid remote setting after a 90-day introductory period. The position emphasizes administrative and project management duties, calendar coordination, event logistics, and

Qualifications

• Two-year degree required; four-year degree preferred or equivalent experience.
• Experience supporting organizational leaders.
• Strong computer proficiency with Microsoft Office and databases.
• Ability to attend off-site events and represent the Foundation.
• Commitment to ethics and confidentiality.

Responsibilities

• Provide administrative support for the Chief Philanthropy Officer and teams.
• Draft, proofread and manage emails and documents; prepare presentations.
• Interact with Board members, clients, grantees and partners.
• Manage Outlook calendar and schedule coordination.
• Provide project management support for events and initiatives.
• Coordinate cross‑functional work with Finance and Community Impact.
• Prepare meeting materials, minutes and logistics.
• Assist with phones, documents, donor lists, and receptionist back-up.

Skills

Communication skills

Organization

Project management

Discretion/confidentiality

Calendar management

Customer service

Education

Two-year degree

Four-year degree preferred

Tools

Microsoft Office

Salesforce

Raiser's Edge

FIMS

Job description

The Community Foundation for Greater Buffalo is seeking a Giving Strategies and Communications Assistant to support the Giving Strategies team and Chief Philanthropy Officer. This full-time role is based at the Foundation’s Buffalo office with standard hours 8 a.m.

– 5 p.m., Monday through Friday, and may convert to a hybrid remote setting after a 90-day introductory period. The position emphasizes administrative and project management duties, calendar coordination, event logistics, and